Browse Prior Art Database

Build and post Conference Agendas to the web

IP.com Disclosure Number: IPCOM000010565D
Original Publication Date: 2002-Dec-18
Included in the Prior Art Database: 2002-Dec-18
Document File: 5 page(s) / 83K

Publishing Venue

IBM

Abstract

A system for building conference agendas, which handles the tedious planning tasks of putting together a schedule without conflicts. It manages all the components of a conference to prevent omissions or errors.

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Build and post Conference Agendas to the web

   Disclosed is a system for creating a conference schedule and building the agenda to be displayed on the internet for view and print. It provides a means to automatically manage the conference scheduling process through a set of object building blocks used to construct a conference agenda. These related components (Fig. 1) allows the system to ensure the schedule is assembled without conflicts.

The method is designed to manage multiple conferences simultaneously. It involves creating agenda components which act as building blocks to create the conference, i.e. Speaker, Activity, Presentation, and Room documents. Before an agenda can be built, the tool will allow for all the rooms to be identified and described in separate Room documents. Speaker requests are accepted from speakers directly or some other source and made available for scheduling. The method allows for speakers to propose a Presentation(s) through a web interface. Their 'request to speak' is saved as a Speaker document. A conference committee is given an opportunity to review the presentations and accept or reject them. All accepted presentations are then available to the scheduling process. Activity documents can then be created to identify a Speaker and a particular Presentation to give.

This invention enforces a set of rules governing a conference schedule designed to improve the efficiency of the scheduling process. The schedule must consist of one or more tracks; each track is composed of one or more timeslots and each timeslot can only be assigned to one Activity (Fig. 1). An Activity can be assigned to multiple timeslots, as long as their start/end times do not overlap (which covers repeat performances of the same activity). The start/end dates of a track are selectable from within the Conference start/end dates, and the timeslot date is selectable from within the assigned track start/end dates.

An Activity document can be one of a number of different types that may take place in a given timeslot. The actual assignment of the Activity Type is somewhat arbitrary to the Activity, but for purposes of this invention description we will use these types: A Session is a normal lecture style presentation, A Poster is an open arena style session in which multiple people show charts or demonstrations informally, An Event is a larger auditorium style event such as speaker, slide show or movie, and finally a Break is any free or travel time between activities.

Once there Presentations are accepted, the schedule building process can begin. This invention manages the creation of the schedule and prevents errors. The schedule is put together in three steps as follows:

1. Create Activity

The conference chairperson will create activities of different types to insert into the schedule. Each Activity has required elements, which are enforced and controlled by the invention.

The invention requires an Activity to ...

1

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