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A system to optimize the collection and flow of data in the Police Field Contact Report business process

IP.com Disclosure Number: IPCOM000014779D
Original Publication Date: 2001-Feb-01
Included in the Prior Art Database: 2003-Jun-20

Publishing Venue

IBM

Abstract

A good portion of a police officer's time is spent capturing data about suspicious persons, contacts, vehicles, or a gang members. This data is entered on a small paper form sometimes called a Field Contact Report and then eventually taken back to the station where it is manually filed. This data is locked onto the paper and is usually only available via a manual search through these cards. Important data that may influence officer safety or solve a crime may never be noticed. The invention is a system that automates the Field Contact Reporting process. It aids the officer in capturing the data elements of the Field Contact Report, allows the data to be moved into a database that provides timely access to this data across the enterprise, and provides for searching, reporting, and printing. The application may be run on a PDA which is a very small and inexpensive handheld computing device. The application has an easy to use interface that has been optimized to minimize the time spent entering data. This document contains screen shots and a description of the flow of the application. Field Contact Report

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  A system to optimize the collection and flow of data in the Police Field Contact Report business process

    A good portion of a police officer's time is spent capturing data about suspicious persons, contacts, vehicles, or a gang members. This data is entered on a small paper form sometimes called a Field Contact Report and then eventually taken back to the station where it is manually filed. This data is locked onto the paper and is usually only available via a manual search through these cards. Important data that may influence officer safety or solve a crime may never be noticed.

The invention is a system that automates the Field Contact Reporting process. It aids the officer in capturing the data elements of the Field Contact Report, allows the data to be moved into a database that provides timely access to this data across the enterprise, and provides for searching, reporting, and printing. The application may be run on a PDA which is a very small and inexpensive handheld computing device. The application has an easy to use interface that has been optimized to minimize the time spent entering data.

This document contains screen shots and a description of the flow of the application.

Field Contact Report

The opening screen will have a sorted list of Field Contact Reports (FCR), which can be searched. Depending on the department's configurations the list can contain only the current officer's FCRs or it can contain some combination of all reports such as all reports in the last month or all reports in a certain beat, district, etc.

The FCR is laid out in the following sequence:

Main Screen - Contains important summary information Personal Info - Contains info such as SSN, DOB, etc. Address - Address of the contact Scars - Any distinguishing scars, marks or tattoos on the contact Clothing - Clothing of the contact Vehicle - Vehicles involved Photo - Photos taken of contact or location Criminal Activity - Any suspicious activities Drugs - Any drugs involved
Gangs - Any gangs involved Additional Persons - Any additional contacts Other - Other information

This is the main screen for the Field Contact Report.

It represents the summary information such as date, time and location of contact. All of the fields contained in this screen allow the officer to quickly identify a contact.

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The application has a menu system which is used for quick navigation. At any time during the process the officer can select a different screen and immediately jump to that location.

When the user selects a date field in the application the following screen appears. This allows quick and easy entry of the date.

When the user selects a time field the following screen appears. This allows quick and easy entry of the time.

When a user selects a number field a number pad appears on the screen as demonstrated with the main screen.

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When a user selects the "Next" button on the Main...