Browse Prior Art Database

A method to create and send non modifiable legacy documents

IP.com Disclosure Number: IPCOM000015784D
Original Publication Date: 2002-Sep-01
Included in the Prior Art Database: 2003-Jun-21
Document File: 3 page(s) / 112K

Publishing Venue

IBM

Abstract

Invention Abstract

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A method to create and send non modifiable legacy documents

Invention Abstract

The invention is a solution that provides a simple way to generate non-modifiable legacy documents such as legal documents and send them via fax and email tracking the activity and maintaining a copy of the sent docs. The solution allows to keep data from existing applications, put them in PDF (Portable Document Format) forms with the identical layout of the legacy documents and automatically send them as attachments via email or fax. The solution is based on a batch machine containing almost all the processing logic. Several clients could use this machine to generate, send and track the own documents, using a unique generic sender id.

Problem solved

Several clients want to generate and send, via fax and email, legacy documents containing data coming from existing applications. The legacy documents, that could be legal documents: have a specific layout: graphics, logos, fonts, and tabulations. This layout could be difficult to create from scratch; have to be non-modifiable ;should be easy to generate and customize;have to be portable;It is necessary a unique generic sender id.

Solution description

The implemented solution (Fig. 1 shows the architecture) uses a combination of a Java (or SmallTalk) application, Adobe Acrobat and a subset of its API, a Lotus Script (or Visual Basic) function, a Lotus Notes Client R5, a TCP/IP Printing service in a Windows NT environment. In Figure 1 is depicted the solution architecture. The SmallTalk procedure produces the fax.txt and/or mail.txt text files containing the directives for the Notes agent CSMailFaxR5 to generate an email or a fax using a particular PDF model file (generically named Mod.aaa). The agent will interpret the .txt file and will produce the final PDF file merging the Dat.fdf with the Mod.aaa file, finally it will send the email via a mail server or it will send the fax using the tcp/ip printing service to print the file in the fax server. The Mod.aaa file is generated PDF-printing a legacy document image obtained via a scanner and adding on it a set of PDF- field to fill with destructured legacy data. The legacy data have been produced from the SmallTalk procedure in a Dat.fdf file. An FDF (Format Data File) file is a file containing data between particular tags describing the PDF-...