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Method and system for inclusion of user specific private mail elements in an electronic mail system

IP.com Disclosure Number: IPCOM000018958D
Original Publication Date: 2003-Aug-22
Included in the Prior Art Database: 2003-Aug-22
Document File: 3 page(s) / 13K

Publishing Venue

IBM

Abstract

In an email system, it is common to specify multiple addressees or destinations of the mail message. Using this method, a user can specify sub-messages to a specific user, group of users, or recipient type that are held private to the specified recipient(s) all within a single instance of a mail message being sent.

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  Method and system for inclusion of user specific private mail elements in an electronic mail system

    In an email system, it is common to specify multiple addressees or destinations of the mail message. A user typically has the option of specifying and addressee as a full fledged recipient as a "To" address, a copy recipient as a "CC" address, or a blind copy recipient as a "BCC" address. In most cases, these function similarly, with the possible exception of the blind recipient not being listed as a recipient in the viewable portion of the message to anyone but that blind recipient.

One problem typical with mail systems is the inability to easily specify modifications to the message text for a specific user. This limitation typically results in the user putting all of the specific modifications or private messages into one common message, allowing all to read the content. This can result in confusion for the various recipients, and in some instances, the delivery of private information that is not wanted as visible to all. If privacy is needed, or it is desired to reduce confusion from inclusion of these sub-messages, multiple messages need to be sent to subsets of the mail recipients, with appropriate modifications to each of the message instances. This results in additional work for the sender of the message, inefficiency in the mail processing system, additional storage requirements for the logging of such messages, and increased difficulty in the management of mail messages for the user as well as the mail client system.

Using this method, a user can specify sub-messages to a specific user, group of users, or recipient type that are held private to the specified recipient(s) all within a single instance of a mail message being sent. This serves to provide: a private medium for sub-messages, when desired; reduced confusion for message recipients; and improved efficiency for the mail sender as well as for the mail processing system. Mail management function, such as the tracking of message "threads" is simplified by preventing additional forks in message trees that must be resolved when tracking message threads.

The method provides the mail sender the capability to define sub-messages for a specified user, group of users, or type of mail recipient (To, CC, BCC, etc) inl...