Browse Prior Art Database

AN AUTOMATIC, VIRTUAL, EXPERT FILING SYSTEM

IP.com Disclosure Number: IPCOM000026821D
Original Publication Date: 1993-Oct-31
Included in the Prior Art Database: 2004-Apr-06
Document File: 2 page(s) / 164K

Publishing Venue

Xerox Disclosure Journal

Abstract

An automatic virtual expert filing system is disclosed which expands the Xerox Globalview@ desktop by providing a "literal" representation of information that extends beyond the metaphoric desktop representation. The disclosed filing system integrates and cross-references an electronic filing system, a structured query system and a hardcopy filing system. The disclosed filing system is represented using a screen function (or icon) that is similar to the Xerox Globalview* "file drawer". In addition to containing "file drawer" metaphoric elements such as documents, mail notes, books, folders, canvases, etc. that can be stored in a representative icon, the system includes an expert filing agent that arranges elements within the icon in a logical and efficient manner for non-electronic filing systems. For example, the filing agent may be adapted to support a system requiring hardcopy document filing. The screen function for the filing agent can be represented using the Globalview@ -filedrawer" iconic appearance that has a property sheet defining the properties of a particular filedrawer (such as name, service, owner, access rights, etc.) The iconic representation of the agent, however, can distinguish itself from the "filedrawer" icon by having file cabinet drawers that are open for example.

This text was extracted from a PDF file.
At least one non-text object (such as an image or picture) has been suppressed.
This is the abbreviated version, containing approximately 53% of the total text.

Page 1 of 2

XEROX DISCLOSURE JOURNAL

AN AUTOMATIC, VIRTUAL, Proposed Classification EXPERT FILING SYSTEM
Craig A. Smith
David S. Visick

U.S. Cl. 395/159 Int. C1. G06f 03/14

An automatic virtual expert filing system is disclosed which expands the Xerox Globalview@ desktop by providing a "literal" representation of information that extends beyond the metaphoric desktop representation. The disclosed filing system integrates and cross-references an electronic filing system, a structured query system and a hardcopy filing system. The disclosed filing system is represented using a screen function (or icon) that is similar to the Xerox Globalview* "file drawer". In addition to containing "file drawer" metaphoric elements such as documents, mail notes, books, folders, canvases, etc. that can be stored in a representative icon, the system includes an expert filing agent that arranges elements within the icon in a logical and efficient manner for non-electronic filing systems. For example, the filing agent may be adapted to support a system requiring hardcopy document filing. The screen function for the filing agent can be represented using the Globalview@ -filedrawer" iconic appearance that has a property sheet defining the properties of a particular filedrawer (such as name, service, owner, access rights, etc.) The iconic representation of the agent, however, can distinguish itself from the "filedrawer" icon by having file cabinet drawers that are open for example.

The disclosed file system differs from the GlobalViefl "filedrawer" filing systems that classifies stored elements alphabetically by size or date, by additionally providing user definable filing classifications selectable in the screen function property sheet, such as a physical location. In addition, the disclosed system is adapted to perform a search conducted automatically by a structured query system or agent such as an expert system or the like using keywords defined by additional entry or by user highlight. The physical location defined in the screen function property sheet identifies a printer at which elements stored in the screen function would be sent after being stored in memory electronically. The search is used to define the manner in which metaphoric elements are stored. Subsequent to designating the classification attributes in the screen function property sheet, metaphoric elements (such as documents) placed in the filing agent representative icon are stored electronically with the metaphoric elements associated filing information that is entered into appropriate indices, tables of content or directories of the filing system.

XEROX DISCLOSURE JOURNAL - Vo1.18,No. 5 SeptembedOctober 1993 563

[This page contains 1 picture or...