Browse Prior Art Database

DOCUMENT MANAGEMENT SYSTEM

IP.com Disclosure Number: IPCOM000027345D
Original Publication Date: 1996-Apr-30
Included in the Prior Art Database: 2004-Apr-07
Document File: 6 page(s) / 312K

Publishing Venue

Xerox Disclosure Journal

Abstract

Proposed is a document management system that is capable of performing several tasks. These task include: separating the document management function into cluster files, updating shared documents with a reference copy at a local work station, referencing documents with heterogeneous storage devices, and selecting storage device types.

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Page 1 of 6

XEROX DISCLOSURE JOURNAL

Proposed Classification

U.S. C1.395/600 Int. C1. G06f 07/00

DOCUMENT MANAGEMENT SYSTEM
Joseph L. Filion
Gregory E. C holomondeley Kelly A. Frumusa
William L. Anderson
Martin M. Millner

 Private Source Document

 Always Determine reference appropriate action from opera tor

Always copy If documents are on the same device, reference: else determine ap ropriate acton from operator

I Always copy I Always copy

Semi-private Source Document

Shared

 Source Document

 Always reference

 Determine ap ropriate aclon from operator

 determine ap ropriate acton from operator

XEROX DISCLOSURE JOURNAL - Vol. 21, No. 2 MarcWApril 1996 177

 Private Destination Document

Semi-private

Destination Document

Shared

Destination

Document

I

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Page 2 of 6

DOCUMENT MANAGEMENT SYSTEM (Cont'd)

Proposed is a document management system that is capable of performing several tasks. These task include: separating the document management function into cluster files, updating shared documents with a reference copy at a local work station, referencing documents with heterogeneous storage devices, and selecting storage device types.

Separating the document management function involves such operations as document copy, document move, or document delete. These operations can be performed without knowledge of element ordering. The typical method of dealing with documents comprised of multiple elements is with a file, or set of files that describe the ordering and location of data elements making up the document. These files are known as "Structure" files which allow copying, for example, to be accomplished in one on two ways: 1) when all the files (associated with the document) are in one directory or sub directory - copying the entire directory tree, or 2) internalizing into the central processing unit's (CPU) memory, the contents of the structure file&) to determine the locations of each of the data elements comprising the document. The first approach restricts the location of the document elements to a particular sub directory, wherein files not belonging to the document are treated as though they do belong. In the second approach, a large amount of information may need to be internalized in memory just to obtain the document elements, making ordering information (also internalized) unimportant. By separating location information from ordering information, separate files may be stored at fixed locations in a structure file (e.g. at the beginning of the file).

When a document management system is capable of referencing data elements, it is desirable to indirectly update a shared document without modifying its indexing so as to make the document unavailable for the shortest amount of time. The typical methods for updating multi-element documents shared on a common file service are: 1) modifying the document on the file service, or 2) copying the document locally, modifying it, deleting it, and replacing i...