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Auditing Folder Organization in Electronic Database

IP.com Disclosure Number: IPCOM000038014D
Original Publication Date: 1989-Oct-01
Included in the Prior Art Database: 2005-Jan-31
Document File: 1 page(s) / 11K

Publishing Venue

IBM

Related People

MacPhail, MG: AUTHOR

Abstract

A method is described for tracking who has entered or removed documents into or from a particular folder. It is important to know who has changed the organization of documents for that folder and when that change occurred. Many accounting applications, as well as the folder owner, rely on this capability to insure the integrity of the folder.

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This is the abbreviated version, containing approximately 100% of the total text.

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Auditing Folder Organization in Electronic Database

A method is described for tracking who has entered or removed documents into or from a particular folder. It is important to know who has changed the organization of documents for that folder and when that change occurred. Many accounting applications, as well as the folder owner, rely on this capability to insure the integrity of the folder.

The solution to this problem is to keep a record of every folder that records such information as name, time, purpose and outcome. This information is kept in a linked sequential list which contains the above-mentioned information for each document in a folder of a database.

The advantage to this approach is that users can maintain complete audit trails to satisfy the requirements of an audit.

Disclosed anonymously.

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