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Method to Control the Accuracy of the Data in a Personal Computer Store Application by Use of a Part Number

IP.com Disclosure Number: IPCOM000038425D
Original Publication Date: 1987-Jan-01
Included in the Prior Art Database: 2005-Jan-31
Document File: 2 page(s) / 14K

Publishing Venue

IBM

Related People

Machart, BH: AUTHOR

Abstract

A method is described to control the accuracy of the data in a store application so that the user can know for sure what has been sold, what has been ordered, what is in stock, etc. In accordance with the new method, all transactions (ordering, invoicing, billing, etc.) are performed using a part number. An invoice cannot be struck (someone billed) without the entry of an accurate part number, an order cannot be placed without the entry of an accurate part number, etc. An accurate part number is one that exists in the store catalog. The user can dynamically add to the catalog, view the various products in the catalog, obsolete parts (if necessary), change a part number, delete a part number, change the name, etc. These options are described elsewhere. All store programs work with part number entry by the operator.

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Method to Control the Accuracy of the Data in a Personal Computer Store Application by Use of a Part Number

A method is described to control the accuracy of the data in a store application so that the user can know for sure what has been sold, what has been ordered, what is in stock, etc. In accordance with the new method, all transactions (ordering, invoicing, billing, etc.) are performed using a part number. An invoice cannot be struck (someone billed) without the entry of an accurate part number, an order cannot be placed without the entry of an accurate part number, etc. An accurate part number is one that exists in the store catalog. The user can dynamically add to the catalog, view the various products in the catalog, obsolete parts (if necessary), change a part number, delete a part number, change the name, etc. These options are described elsewhere. All store programs work with part number entry by the operator. A validation of a correct part number is done immediately by the program. If a part number does not exist (or has been erroneously entered), the user is halted and an error message is displayed, preventing the capturing of inaccurate data. The part number guarantees that the name description (substituted automatically by the programs) is accurate and constant.

A set of utilities is provided to allow the user to control the status of entries in the catalog. The utilities provide control for the following types of information: Part number Allows the user to change a part number for all

non-archived data. Non-archived data is

outstanding orders, unbilled invoices, backorders, and the catalog.

Price Allows the user to change the price for a part

number in the catalog. The new price will be

used for any invoices from this time, but will

not affect previously done invoices.

Cost See above (affects the cost of the item. Either

cost or price can be billed).

Name Allows the user to change a name in all non-

archived data (see definition above).

Order Source Allows the user to change the supplier source for

the product.

Obsolete Makes a product obsolete so that new backorders,

orders and invoices cannot be entered against

the number, but...