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Distribution List Generator

IP.com Disclosure Number: IPCOM000038581D
Original Publication Date: 1987-Feb-01
Included in the Prior Art Database: 2005-Jan-31
Document File: 2 page(s) / 13K

Publishing Venue

IBM

Related People

Bradshaw, KA: AUTHOR

Abstract

Within many industries there are large product development organizations which must follow complex development and business processes which demand that product development project information be distributed to various other affected organizations within the enterprise. Information such as product requirements, development plans, test plans, product specifications, marketing forecasts, cost estimates, etc., are routinely distributed throughout the company for review, review and approval, or for information only. Different organizations receiving the distributed documents, may be required to handle the information differently; i.e.

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Distribution List Generator

Within many industries there are large product development organizations which must follow complex development and business processes which demand that product development project information be distributed to various other affected organizations within the enterprise. Information such as product requirements, development plans, test plans, product specifications, marketing forecasts, cost estimates, etc., are routinely distributed throughout the company for review, review and approval, or for information only. Different organizations receiving the distributed documents, may be required to handle the information differently; i.e., some may be considered mandatory control points, and therefore required to review and give a response, whether positive or negative (Approver); some may be required to review the material, but respond only if an issue is discovered (Reviewer); others may receive "courtesy" copies, with no obligation to review or respond, unless an issue is discovered (Information Only). The distribution lists for different documents are not the same, due to the ways that different organizations are affected by the product development and business processes. It is necessary to ensure adequate communication of proposed new product information, while avoiding exposure to unnecessary distribution and misuse of vital information. The distribution list itself may be an item that is audited in order to ensure that established business processes are followed. Therefore, it is necessary that individuals on the distribution list be identified as to their organization and level of responsibility with the document, i.e., whether they are an Approver or a Reviewer, etc. The process of generating distribution lists that addresses these problems includes a video display terminal menu, a computer program, an electronic inventory of names and addresses of individuals and a documents/organization/responsibility matrix contained within an electronic file. Interfacing to the computer program through the menu, the user, typicall...