Browse Prior Art Database

Electronic Travel Expense Account Processor

IP.com Disclosure Number: IPCOM000040192D
Original Publication Date: 1987-Oct-01
Included in the Prior Art Database: 2005-Feb-02
Document File: 2 page(s) / 77K

Publishing Venue

IBM

Related People

Weber, OW: AUTHOR

Abstract

This article describes an electronic travel expense account (TEA) processor program which greatly simplifies the process of expense accounting by automating data entry and calculations and eliminating manual paper work. It also eliminates reentry of duplicate expenses, performs all arithmetic automatically and produces a neat, legible report. The user is presented with a menu showing all expenses on a TEA form. The user enters all expenses on the appropriate lines for each day. A separate menu is shown for each day. When all days have been processed, the user is shown a menu for listing travel advances. After the proper entries are made the TEA may be printed. Following is an example of a completed initial menu: (Image Omitted) The program checks for numeric data in the fields that will eventually be added.

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Electronic Travel Expense Account Processor

This article describes an electronic travel expense account (TEA) processor program which greatly simplifies the process of expense accounting by automating data entry and calculations and eliminating manual paper work. It also eliminates reentry of duplicate expenses, performs all arithmetic automatically and produces a neat, legible report. The user is presented with a menu showing all expenses on a TEA form. The user enters all expenses on the appropriate lines for each day. A separate menu is shown for each day. When all days have been processed, the user is shown a menu for listing travel advances. After the proper entries are made the TEA may be printed. Following is an example of a completed initial menu:

(Image Omitted)

The program checks for numeric data in the fields that will eventually be added. If a numeric field contains non-numeric data, the menu is reshown with an error message at the bottom. The user reenters the required data and proceeds. The menu for travel advances then appears as shown below: In use, the electronic TEA eliminates about 75% of data entry. Rather than entering each field in every row and column manually, the only fields entered using the electronic TEA are those which are different from the previous day. For example, room expense is usually the same from day to day. Also, the itinerary field is frequently the same. The date field automatically increments by one from day to day. The n...