Browse Prior Art Database

Conditionally Scheduling Events by Computer

IP.com Disclosure Number: IPCOM000042575D
Original Publication Date: 1984-May-01
Included in the Prior Art Database: 2005-Feb-04
Document File: 1 page(s) / 11K

Publishing Venue

IBM

Related People

Vincent, JP: AUTHOR [+2]

Abstract

Meeting scheduling time is reduced and attendance of optional participants is improved by structuring a meeting scheduling application program to both select times when the highest number of optional attendees are available and notify all attendees of the meeting. Often times a computer terminal user wishes to schedule a meeting where some attendees are required and others are invited, but not essential for the meeting to take place. Up to now, optional and required attendees have not been distinguishable. By rendering the attendees distinguishable, the user can enter the names of the desired attendees, indicating which are essential, the dates acceptable for the meeting, and the minimum meeting duration.

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Conditionally Scheduling Events by Computer

Meeting scheduling time is reduced and attendance of optional participants is improved by structuring a meeting scheduling application program to both select times when the highest number of optional attendees are available and notify all attendees of the meeting. Often times a computer terminal user wishes to schedule a meeting where some attendees are required and others are invited, but not essential for the meeting to take place. Up to now, optional and required attendees have not been distinguishable. By rendering the attendees distinguishable, the user can enter the names of the desired attendees, indicating which are essential, the dates acceptable for the meeting, and the minimum meeting duration. Since schedules for all terminal users are kept as computer files, the application can be structured to read these files and determine possible meeting times according to the following criteria: 1) The date is within the acceptable range; 2) All essential personnel are free (the schedules show no event scheduled); and 3) The time is of at least the minimum duration. The application then presents the possible times to the user. These times are sorted in order that the times having the most number of optional attendees are presented first. The user selects the exact time and duration of the meeting, enters a notation describing the location and purpose of the meeting, and signals the application to schedule the event by...