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Inserting Columnar and Multi-Copy Data From a Data Base in a Word Processing Document

IP.com Disclosure Number: IPCOM000047254D
Original Publication Date: 1983-Oct-01
Included in the Prior Art Database: 2005-Feb-07
Document File: 2 page(s) / 49K

Publishing Venue

IBM

Related People

Martens, CW: AUTHOR [+4]

Abstract

With the development of data base and other data systems, it is now desirable to use the data in the files in these systems to prepare customized mass mailings where each document contains, within it, data which is exclusive to that document. We have devised a system which enables a word processing system to interface with a data base system and provide such a customized mass mailing. In preparing the document, the operator defines fields within the document which are recognized by a Text Editor to control the number of copies to be printed or to generate a column of data to be embedded within the document. After these fields are placed within the document, a command key is selected to display a Services Display which includes an option for selection of a list of the data files which are to control printing.

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Inserting Columnar and Multi-Copy Data From a Data Base in a Word Processing Document

With the development of data base and other data systems, it is now desirable to use the data in the files in these systems to prepare customized mass mailings where each document contains, within it, data which is exclusive to that document. We have devised a system which enables a word processing system to interface with a data base system and provide such a customized mass mailing. In preparing the document, the operator defines fields within the document which are recognized by a Text Editor to control the number of copies to be printed or to generate a column of data to be embedded within the document. After these fields are placed within the document, a command key is selected to display a Services Display which includes an option for selection of a list of the data files which are to control printing. Selection of this option obtains a display of a print control file list, such as is shown below. On this display the operator identifies the files which control printing, in the present example, the Item and Account files, identifies the type for each file, and selects an option for the file. The type of file selected determines whether the file is to form a simple column listing within the document or is to generate another document for each record in the file. The options are selected so as to enable the operator to either select all records from the file for use in prepar...