Browse Prior Art Database

Electronic Document Distribution: Modification of Stored Distribution List

IP.com Disclosure Number: IPCOM000049650D
Original Publication Date: 1982-Jul-01
Included in the Prior Art Database: 2005-Feb-09
Document File: 3 page(s) / 35K

Publishing Venue

IBM

Related People

Grafe, RJ: AUTHOR [+3]

Abstract

In electronic document distribution involving a plurality of display terminals for receiving or transmitting documents, it is customary to store distribution lists for each document at the transmitting terminal. This article describes an effective means for making a temporary modification in distribution list prior to transmitting the list to the various distribution nodes in the system. This is accomplished through the display of the distribution list at the transmitting terminal prior to transmission and the utilization of the word processing capability of transmitting display terminal for list modification.

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Electronic Document Distribution: Modification of Stored Distribution List

In electronic document distribution involving a plurality of display terminals for receiving or transmitting documents, it is customary to store distribution lists for each document at the transmitting terminal. This article describes an effective means for making a temporary modification in distribution list prior to transmitting the list to the various distribution nodes in the system. This is accomplished through the display of the distribution list at the transmitting terminal prior to transmission and the utilization of the word processing capability of transmitting display terminal for list modification.

For each document sent to a document distribution node (DDN) for distribution, the operator, through the utilization of a menu on the display terminal, must specify the network addresses of the intended destinations. Since many documents will have similar or identical distribution lists, predefined distribution lists are often used. Such "canned" lists not only reduce the effort of tediously reentering the same information over and over, but also reduce errors, since the network addresses may be somewhat cryptic and unmeaningful to the operator. The network addresses consist of up to an eight-character "Node ID" and up to an eight-character "Destination Address" associated with the particular node.

Whatever approach is chosen, a high degree of flexibility is called for. The operator should be able to concatenate multiple stored lists to form a distribution list and/or combine stored list(s) with manually entered information. Furthermore, an operator should be able to specify the use of a stored list for a particular document and be able to revise it without affecting the permanent copy (e.g., "send to everyone on list "A", except such and such, etc.").

The present system allows the operator to recall one or more distribution lists to automate the distribution list menu fillin, after which the contents of the menu may be inspected and revised using standard menu facilities available on the word processing terminal without any distinction between...