Browse Prior Art Database

Provide Automated Meeting Preparation Services using the Time Management System

IP.com Disclosure Number: IPCOM000104017D
Original Publication Date: 1993-Feb-01
Included in the Prior Art Database: 2005-Mar-18
Document File: 1 page(s) / 40K

Publishing Venue

IBM

Related People

Manthuruthil, GC: AUTHOR [+3]

Abstract

This article proposes a method by which the time management (daily planning) system can provide an integrated and automated way to schedule and prepare all the necessary equipments and facilities for a meeting, including requesting conference rooms, equipment (audio-visual etc), food, services, etc. Currently, the time management system and the conference room reservations system are distinct systems. The user must physically log on to the time management services to schedule a meeting and specify the meeting location, etc.; then the user must log on to a different system to request the meeting room, the required equipment, catering, etc. There is no coordination/integration between the two systems. This process is time consuming, and often error prone.

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Provide Automated Meeting Preparation Services using the Time Management System

      This article proposes a method by which the time management
(daily planning) system can provide an integrated and automated way
to schedule and prepare all the necessary equipments and facilities
for a meeting, including requesting conference rooms, equipment
(audio-visual etc), food, services, etc.
     Currently, the time management system and the conference room
reservations system are distinct systems.  The user must physically
log on to the time management services to schedule a meeting and
specify the meeting location, etc.; then the user must log on to a
different system to request the meeting room, the required equipment,
catering, etc.  There is no coordination/integration between the two
systems.  This process is time consuming, and often error prone.
     There is a need for a "single-step" service to allow the user to
schedule a meeting without going through multiple steps and logging
onto different systems.  There is currently no product that provides
this function.
     This article proposes a solution to address the problem in the
following ways:  user logs onto a time management system to schedule
a meeting, and specifies the meeting location desired, the equipment
required, and any food services required, etc.  The necessary
relationships are defined in a repository (database) and the current
status information.  This repository also contains the inf...