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Browse Prior Art Database

Integrated Document Management System

IP.com Disclosure Number: IPCOM000104941D
Original Publication Date: 1993-Jun-01
Included in the Prior Art Database: 2005-Mar-19

Publishing Venue

IBM

Related People

Jackson, KM: AUTHOR [+2]

Abstract

The integrated-document-management system provides an automated process that combines existing and new programs to control the management of a document from its inception to its archiving. Within the document-management-system process, there are subprocesses that automate the producing, disseminating, and tracking of publications. Specifically, all of the following are completely or partially automated:

This text was extracted from an ASCII text file.
This is the abbreviated version, containing approximately 28% of the total text.

Integrated Document Management System

      The integrated-document-management system provides an automated
process that combines existing and new programs to control the
management of a document from its inception to its archiving.  Within
the document-management-system process, there are subprocesses that
automate the producing, disseminating, and tracking of publications.
Specifically, all of the following are completely or partially
automated:

o   Assignment of document numbers
o   Placement of new and updated documents on conference and
    department disks
o   Creation of status files that allow system creation of status
    reports and other documents
o   Handling of hard-copy distribution
o   Scheduling of resolution meetings
o   Generating of agendas for resolution meetings
o   Reporting on the conclusions of resolution meetings

      The integrated-document-management system runs in the VM
environment and builds on existing tools, particularly conferencing
and forums using TOOLSRUN.  In addition, there are unique programs
for generating various types of reports and for tracking
distribution.  For ease of use, the system has a series of ISPF
panels that drive all steps of the process, including maintenance.

      The ISPF panels serve as a front end for a group of
approximately 300 programs.  Three examples of these panels follow.
The first is the Primary Option Panel.  This is the first panel that
a user sees when he enters the integrated-document-management-system
environment.  The second and third panels are the option panel and
the help panel that are used for manipulating the
integrated-document-management-system database.

The Primary Option Panel looks like this:

  ARS@PRIM----------AR PROCESSING PRIMARY OPTION PANEL---------
     OPTION ===

 1 CREATE       Create doc by using skeleton and ____ editor
 2 PRODUCE      Edit, proof, format, add dist list, view, print
                document
 3 PUBLISH      Publish a document or work with forums
 4 MTG ACTIONS  Send invitation to mtg or conclusion information
 5 DATABASE     Display database tables and contents
 6 FORUMS       Work with the ______ forums
 7 USER PANEL   Define your own panel of commands

 F FILES        Display files using ____________
 H HELP INDEX   Display department online help index
 U UTILITIES    Perform a utility function

 Press PF3 to terminate AR processing.
 Press PF1 for help.

The database-option panel looks like this:

 ARSARSEL---------------AR Database Panel-----------------
 OPTION ===
 REPORT ===

  1 DISPLAY      Display database information
  2 FLATFILE     Create a report file based on request criteria
  3 WKLY REPORT  Create a weekly summary of changes
  4 TOPIC LIST   Create a report file of project topics
  5 COMP-A       Create Part A of the comprehensive report
  6 COMP-B       Create Part B of the...