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Automatic Delegated Work Assignment and Calendar Add for Due Date and Time

IP.com Disclosure Number: IPCOM000105077D
Original Publication Date: 1993-Jun-01
Included in the Prior Art Database: 2005-Mar-19
Document File: 2 page(s) / 90K

Publishing Venue

IBM

Related People

Clark, D: AUTHOR [+3]

Abstract

A methodology is described which allows a person to configure a table that automatically delegates work items and adds calendar due dates associated with the work items.

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Automatic Delegated Work Assignment and Calendar Add for Due Date and Time

      A methodology is described which allows a person to configure a
table that automatically delegates work items and adds calendar due
dates associated with the work items.

      Mail distributions support attributes in what is known as the
Interchange Document Profile (IDP).  These attributes are primarily
manipulated by receiving mail applications.  Some are read-only, some
are modifiable.  Some attributes are used to indicate to the
recipient of the associated mail item a due date for which content in
the mail item must be acted upon.  Often, a user files away the mail
item and forgets about the due date.  Furthermore, there are atypical
user scenarios that can occur where the user may never see the due
date and time as indicated in one of the following distribution
attributes:  ACTION DUE DATE/TIME, COMPLETION DATE/TIME, EXPIRATION
DATE/TIME and REPLY BY DATE/TIME.  Many times documents are sent to
individuals who do not have responsibility for the particular subject
of interest.

      A user who is a manager receives many mail items which must be
delegated to other employees.  It takes much time to sort through
mail items in order to appropriately delegate them.  A method for
automatically delegating due dates and work thereof to subordinates
is needed.

      This article permits configuring a delegation table.  The table
is a list of users, each of which have an assigned list of attribute
search keywords.  Mail applications which support due date attributes
such as ACTION DUE DATE/TIME, COMPLETION DATE/TIME, EXPIRATION
DATE/TIME and REPLY BY DATE/TIME are used to compare associated
document attributes with configured keywords for determining
scheduling an event to a user's calendar.  For example, a manager
with a user id BOSS @ NODE41B sets up a delegation table containing
the following:

          BILL @ NODEHQ2:
               SUBJECT: 'MAIL', 'LAB SETUP'

          JOHN @ NODEHQ2:
               SUBJECT: 'SCHEDULE', 'PLAN'
               CONTENT: 'SCHEDULE', 'DELIVERABLE DATE'

          JOEJOE @ MSNVM2:
               CONTENT: 'PTR', 'APAR'
          REFERENCE: 'PROBLEM'

      Any mail items received by BOSS @ NODE41B with a subject
containing the strings 'SCHEDULE' or 'PLAN' will automatically cause
a calendar entry to be scheduled to John's calendar and the mail item
will be forwarded to John with an attachment message saying the...