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Existential Detection of Premature Expiration of Conference Scheduling

IP.com Disclosure Number: IPCOM000110909D
Original Publication Date: 1994-Jan-01
Included in the Prior Art Database: 2005-Mar-26
Document File: 2 page(s) / 40K

Publishing Venue

IBM

Related People

Johnson, WJ: AUTHOR [+4]

Abstract

In a dynamic office environment users often cancel or depart meetings ahead of the planned schedule. Often when meetings are canceled, the requester fails to update the enterprise's conference scheduling data base about the cancellation. Thus, other users within the enterprise are often unaware of the availability of a conference room.

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Existential Detection of Premature Expiration of Conference Scheduling

      In a dynamic office environment users often cancel or depart
meetings ahead of the planned schedule.  Often when meetings are
canceled, the requester fails to update the enterprise's conference
scheduling data base about the cancellation.  Thus, other users
within the enterprise are often unaware of the availability of a
conference room.

      This article describes a mechanism that monitors the conference
room for parties as designated by the electronic attendee list sent
in a meeting notice.  In addition, breaks, lunches, and other
potential interrupts are correlated for a determination that the
meeting is still in progress.  Users may manually specify termination
of the meeting, or termination may be inferred through the proximity
table, e.g., the requestor of the meeting is located at a distrance
extremely far from the meeting and no individuals are present in the
meeting room.  Since the mechanism is implemented on an enterprise
wide scale, employees would know the ramifications of their physical
location and could optionally override any conditions surmised by the
service.

      Upon a Monitoring service determining a non-presence condition
at the meeting room, the service can update the availability table
for room scheduling.  In addition, the service can notify the
requestor of the meeting room status, i.e., the room is considered
available.

      This mechanism pro...