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Method for Automatic Meeting Update upon Requester's Anticipated Change of Expected Attendees

IP.com Disclosure Number: IPCOM000110994D
Original Publication Date: 1994-Jan-01
Included in the Prior Art Database: 2005-Mar-26
Document File: 2 page(s) / 66K

Publishing Venue

IBM

Related People

Johnson, WJ: AUTHOR [+2]

Abstract

Prior art provides a method of estimating how many recipients of a meeting notice will actually attend the meeting, by tracking the acknowledgements of the recipients who posted the meeting to their calendar, and maintaining an "Expected Attendees" list. Prior art also provides a likelihood factor for each expected attendee based upon his/her history of attending similar meetings in relationship to posting meeting notices to calendars. Since the number of expected attendees may change dynamically from the time the notice is sent until the time of the meeting, the time and place of the meeting may need to be updated after the initial notice is sent. A method is needed for automatically updating the time and place of meetings after they have already been scheduled and posted to various calendars.

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Method for Automatic Meeting Update upon Requester's Anticipated
Change of Expected Attendees

      Prior art provides a method of estimating how many recipients
of a meeting notice will actually attend the meeting, by tracking the
acknowledgements of the recipients who posted the meeting to their
calendar, and maintaining an "Expected Attendees" list.  Prior art
also provides a likelihood factor for each expected attendee based
upon his/her history of attending similar meetings in relationship to
posting meeting notices to calendars.  Since the number of expected
attendees may change dynamically from the time the notice is sent
until the time of the meeting, the time and place of the meeting may
need to be updated after the initial notice is sent.  A method is
needed for automatically updating the time and place of meetings
after they have already been scheduled and posted to various
calendars.

      This system allows the originator of a meeting notice to plan
for the possibility of a significant change in the number of
attendees between the time the meeting is scheduled and the meeting
itself.  This is accomplished by allowing the originator of the
meeting notice to specify a backup time and place as well as an
expected attendee threshold at which to change the time and/or place
of the meeting.

      For example, suppose on March 1 a user decides to schedule a
meeting for March 10 at 9:00 A.M.  The current expectation is that
there will only be eight attendees, so conference room 35B, which
holds ten people, is chosen.  However, the meeting notice may be
forwarded to other users, and, for meetings on this particular
subject, sometimes e...