Browse Prior Art Database

Extended Response Process for Electronic Folders

IP.com Disclosure Number: IPCOM000111579D
Original Publication Date: 1994-Mar-01
Included in the Prior Art Database: 2005-Mar-26
Document File: 4 page(s) / 97K

Publishing Venue

IBM

Related People

Moore, EH: AUTHOR [+5]

Abstract

Disclosed is a method that enhances the review process by ensuring that all non-approval responses have sufficient explanation behind them. This ensures that a response other than "Approve" or "No Action" is not possible unless the recipient has supplied a comment for the folder.

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Extended Response Process for Electronic Folders

      Disclosed is a method that enhances the review process by
ensuring that all non-approval responses have sufficient explanation
behind them.  This ensures that a response other than "Approve" or
"No Action" is not possible unless the recipient has supplied a
comment for the folder.

      A folder is the electronic equivalent of a physical File
Folder, and provides the means to collect dissimilar information to
be routed for review.  For instance, a physical File Folder has
descriptive information on the outside, contains documents within,
and can be passed around to others for comments, approval, markup,
and additional documents.  Three items of an electronic folder, i.e.,
the header, the table of contents, and the distribution list, mimic
these physical File Folder properties.

      During the approval cycle, reviewers may either respond with an
"approve" rating, or a "disapprove" rating.  The folder distribution
and review process is shown in Fig. 1.

      If a reviewer disapproves the proposal encapsulated by the
folder, the originator must usually make some effort to make changes
sufficient to satisfy the disapprover.  It is often difficult for the
folder originator to understand the reviewer's objections without
some details associated with the rejection.

      The need to require a comment when a recipient responds to the
folder varies depending upon a pre-determined action for the
recipient on the distribution process.

      Anytime a recipient responds to a folder with anything other
than an explicit APPROVE response, the disclosed mechanism requires
recipients to add a comment that explains why they disapprove or
conditionally approve the folder.  If the recipient added a comme...