Browse Prior Art Database

Mail Delegation Pre-Notification

IP.com Disclosure Number: IPCOM000111615D
Original Publication Date: 1994-Mar-01
Included in the Prior Art Database: 2005-Mar-26
Document File: 2 page(s) / 37K

Publishing Venue

IBM

Related People

Cahill, LM: AUTHOR [+3]

Abstract

Current electronic mail systems typically include a delegation feature that allows users to specify an alternate user ID to receive their mail during an absence. Such features often offer a varying level of authorization for the delegation such that the delegate may or may not receive mail labelled confidential or personal. However, such schemes rely exclusively on the sender to properly classify the mail before sending it, something not often done. As a result, delegates may often receive information not intended for their viewing.

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This is the abbreviated version, containing approximately 86% of the total text.

Mail Delegation Pre-Notification

      Current electronic mail systems typically include a delegation
feature that allows users to specify an alternate user ID to receive
their mail during an absence.  Such features often offer a varying
level of authorization for the delegation such that the delegate may
or may not receive mail labelled confidential or personal.  However,
such schemes rely exclusively on the sender to properly classify the
mail before sending it, something not often done.  As a result,
delegates may often receive information not intended for their
viewing.

      Techniques are disclosed that allow users sending mail to be
pre-notified when the addressee has assigned delegation to another
user so that the sender can restrict the distribution of confidential
or personal information.  As soon as the user sends a mail item, the
system checks the status of all the recipients to detect if any have
assigned delegation to another ID.  If the system does detect
delegation, the sender will be presented with a dialog notifying them
of the recipient's name under delegation and the delegate ID.  The
sender will also be given three choices for subsequent action:

o   Send to Delegate - with this choice the user can select to
    forward the mail item to the delegate ID.

o   Do Not Send to Delegate - with this choice the user can select to
    not send the item to the delegate.  This item will only be sent
    to the original recipient.

o  ...