Browse Prior Art Database

Method and Apparatus for Tracking Meeting Attendees

IP.com Disclosure Number: IPCOM000111678D
Original Publication Date: 1994-Mar-01
Included in the Prior Art Database: 2005-Mar-26
Document File: 2 page(s) / 67K

Publishing Venue

IBM

Related People

Johnson, WJ: AUTHOR [+2]

Abstract

When an electronic calendar user sends a meeting notice, he/she has no way of knowing which recipients of the notice to expect at the meeting. Frequently, the notices are sent to some people who need to know about the meeting, but who are not expected to attend, such as the managers of technical people who will attend. Also, some people who receive a meeting notice have no intention of attending. In order to effectively plan the meeting, the sender needs some way to estimate how large the meeting will be and who the actual attendees will be.

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Method and Apparatus for Tracking Meeting Attendees

      When an electronic calendar user sends a meeting notice, he/she
has no way of knowing which recipients of the notice to expect at the
meeting.  Frequently, the notices are sent to some people who need to
know about the meeting, but who are not expected to attend, such as
the managers of technical people who will attend.  Also, some people
who receive a meeting notice have no intention of attending.  In
order to effectively plan the meeting, the sender needs some way to
estimate how large the meeting will be and who the actual attendees
will be.

      This system automatically sends an acknowledgement from the
recipient of a meeting notice to the sender of the notice, at the
point when the recipient posts the meeting to his/her calendar.  This
gives the sender some indication that this recipient is likely to
attend the meeting.  Furthermore, the acknowledgement is used to
update a consolidated status for expected attendees.  If the
recipient had no intention of attending, he/she would not have posted
it to his/her calendar.  The system automatically updates the
"Expected Attendees" list which appears with the meeting notice on
the sender's calendar.  An alternative embodiment supports automatic
updates of the attendees' calendars as well.

      For example, suppose Bob sends a meeting notice to John, Bill,
and Jane.  When the notice is first sent, it would appear on Bob's
calendar as follows:

   Meeting Notice:  Quality Roundtable

   Requester:       Bob Bellmon

   Room:            33A

   Invitees:        Bob B., John J., Bill J., Jane T.

   Attendees:       Bob B.

      Note that the list of Invitees is different than the Attendees.
When John posts the notice to his calendar, an acknowledgement is
sent fro...