Browse Prior Art Database

Scheduling Enforcement Process and Mechanism for the Review Cycle of Electronic Folders

IP.com Disclosure Number: IPCOM000111712D
Original Publication Date: 1994-Mar-01
Included in the Prior Art Database: 2005-Mar-26
Document File: 8 page(s) / 240K

Publishing Venue

IBM

Related People

Bale, RC: AUTHOR [+5]

Abstract

Disclosed is a process to monitor the progress of an electronic folder through the distribution process and inform the parties involved of impending due dates as well as inform the parties involved if the review falls behind schedule.

This text was extracted from an ASCII text file.
This is the abbreviated version, containing approximately 27% of the total text.

Scheduling Enforcement Process and Mechanism for the Review Cycle
of Electronic Folders

      Disclosed is a process to monitor the progress of an electronic
folder through the distribution process and inform the parties
involved of impending due dates as well as inform the parties
involved if the review falls behind schedule.

      In current electronic foldering environments, there is usually
provided a scheduling mechanism, but no aid in enforcing the
schedule.  This is because most electronic mail systems ignore the
"human factor" in the folder process.  The folder process is supposed
to be a mechanism to enhance the communication capabilities of the
participants.  Most folder-based systems tend to ignore the fact that
people need reminders to help them get their work done on time.  The
typical process for an electronic folder distribution system is
illustrated in Fig. 1.

The disclosed mechanism provides an automatic, electronic scheduling
device that:

1.  allows both a due date and due time to be specified for each
    reviewer,

2.  enforces the review schedule,

3.  reminds reviewers of their due date prior to the due date,

4.  informs and continues to inform any reviewers late in responding,

5.  informs the folder owner as to which reviewers are late,

6.  provides a facility to check delinquencies at any time for
     a.  all folders in the system and
     b.  selected folders,

7.  provides a reporting facility that generates delinquency reports
    for
     a.  all folders in the system and
     b.  selected folders.

In addition, the installation may specify the duration (in days) of
when to send:

1.  Reminder notices of upcoming due dates

2.  Late notices for past due dates

This capability is generally known as delinquency checking.

      One particular aspect of delinquency checking involves checking
for delinquent responses to folders.  It may run as a batch job that
is submitted regularly (usually nightly) for all folders by the
Folder Administrator or from the File Cabinet for selected folders.
It sends notifications to delinquent recipients and their associated
folder originators.  The nightly job also sends warning notifications
to recipients when due dates approach within 3 days and to
recipients' managers when due dates have passed by 8 days.

      Another important aspect of the disclosed process is the
ability to create delinquency reports for folders.  One particular
operation may create a report for folders with delinquent responses.
The report can be generated for selected folders or for all folders
displayed from the File Cabinet.  Users also have the ability to
create a delinquency report from the File Cabinet.  The report can be
generated for selected folders or for all folders displayed.  The
report is generated in batch and has one line for each delinquent
recipient which includes the recipient name, folder name, folder
originator, and number of days an...