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Browse Prior Art Database

Automated Extended Review Process for Electronic Folders

IP.com Disclosure Number: IPCOM000111799D
Original Publication Date: 1994-Mar-01
Included in the Prior Art Database: 2005-Mar-26
Document File: 6 page(s) / 145K

Publishing Venue

IBM

Related People

Moore, EH: AUTHOR [+4]

Abstract

Disclosed is a mechanism that enhances the typical review and response process of an electronic file folder to allow the recipient an additional choice, i.e., to extend the review and solicit information and opinions. Specifically, it adds the ability to forward a file folder. A "forwarded" folder is a copy of a "distributed" folder with the same folder name; however, the distribution list is reset so that new recipients can be added for a forwarding review. Once a forwarded folder is distributed, normal distribution rules apply. After the forwarding review, comments objects from the forwarding review can be merged back into the original folder.

This text was extracted from an ASCII text file.
This is the abbreviated version, containing approximately 50% of the total text.

Automated Extended Review Process for Electronic Folders

      Disclosed is a mechanism that enhances the typical review and
response process of an electronic file folder to allow the recipient
an additional choice, i.e., to extend the review and solicit
information and opinions.  Specifically, it adds the ability to
forward a file folder.  A "forwarded" folder is a copy of a
"distributed" folder with the same folder name; however, the
distribution list is reset so that new recipients can be added for a
forwarding review.  Once a forwarded folder is distributed, normal
distribution rules apply.  After the forwarding review, comments
objects from the forwarding review can be merged back into the
original folder.

      One common process for electronic folder distribution is
illustrated in Fig. 1.  Generally, folder recipients are given two
choices:

1.  Respond to the folder.

2.  Transfer the folder, and responsibility to respond to the folder,
    to someone else.

      In the implementation, an "extended review" action makes a copy
of the folder, allows a recipient to specify to whom to send the
extended review, and routes the folder.  Objects and comments added
by these (extended review) reviewers may be merged back into the
original folder and used to support the recipient's response.  In
other words, the recipient retains full responsibility for responding
to the folder, but may electronically solicit the opinions of others
prior to making his response.

      A Comparison of Fig. 2 with Fig. 1 shows the new "path" under
the review step when compared with Fig.  Another term for this
extended review process is FOLDER FORWARD.

      A folder recipient can forward a folder for information
purposes or for review.  A copy of the folder is made and its status
set to Forwarded.  The user then adds forwarding recipients to the
forwarding folder, and, optionally, some of his own comments and
objects.  Only Active recipients may forward a folder.

      Forwarded folders are no different from other folders.
However, they only appear in the originator's (that is, the Active
recipient's) in-basket.  They are not necessarily listed in the File
Cabinet of file folders.

      The Active recipient may respond to the original folder at any
time, regardless of the status of the forwarded folder.  It is not
necessary to wait for the forwarded folder to complete distribution.

      The recipient may only merge while still an Active recipient.
Merging is the same as adding objects to a folder, and this is only
allowed for Active recipients.

      Forwarded folders follow the normal status migration after
distribution.

      A folder recipient may forward a folder for information
purposes or for user then adds forwarding recipients to the
forwarding folder, and optionally, some of his own comments and
objects.  Only Distributed folders can be forwarded.

      A Send action is used to initia...