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Wireless Calendar Meeting Automation and Audit with Wireless Presence Detection

IP.com Disclosure Number: IPCOM000131895D
Publication Date: 2005-Nov-21
Document File: 2 page(s) / 11K

Publishing Venue

The IP.com Prior Art Database

Abstract

1. Business meetings can often be delayed, disrupted, and made less productive by staff forgetting to attend a meeting, by showing up late, or by leaving early. There is also the ritualistic burden of contacting (by phone or e-mail) important decision-maker invitees that have not yet showed up on time to a meeting, while the rest of the attendees are waiting for the agenda to get started.

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            CALENDAR MEETING AUTOMATION WITH PRESENCE DETECTION

Wireless Calendar Meeting Automation and Audit with Wireless Presence Detection

Disclosed Anonymously

1.  Business meetings can often be delayed, disrupted, and made less productive by staff forgetting to attend a meeting, by showing up late, or by leaving early.  There is also the ritualistic burden of contacting (by phone or e-mail) important decision-maker invitees that have not yet showed up on time to a meeting, while the rest of the attendees are waiting for the agenda to get started.

2.  Some ISO certified companies have procedures that require all meetings to be carefully tracked with attendance, meeting minutes, and action items that pertain to the required and/or present attendees of a meeting.

3.  Taking attendence at a meeting is another manual task that is tedious, for the attendance taker at large corporate meetings may not always recognize the attendees by face.  Secuity can be an issue at some meetings where uninvited staff show up to join a meeting where sensitive information may be disclosed.  Tracking attendee changes is also tedious when a required invitee from a corporate department has delegated attendance to the meeting to another staff member, and has not notified the meeting organizer of this change.

With mobile device handheld technology, business meetings and calendar tasks can be wirelessly automated and enhanced by adding the use of (Bluetooth, RFID, or equivalent) presence detection technology.  The system works by polling local handheld devices to take attendance at a scheduled meeting and then comparing the physically registered guests with the scheduled guests in the calendar event.  This enhanced wireless calendar system can make automated decisions based on the information it has automatically gathered and give the meeting organizer real-time information about the staff present at the meeting.

Punctual attendees that have accepted a meeting and arrive on time (within a set grace period), will be spared from an automated additional reminder sent through the mobile device wireless system.  Late required attendees, that may have forgotten, can be wirelessly notified automatically (at higher priority alert) that a meeting has already started with them scheduled as a required attendee.  Staff who leave early can be tracked so...