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System and Method for Automating the Setup of Conference Calls from a Handheld Device

IP.com Disclosure Number: IPCOM000131912D
Publication Date: 2005-Nov-21
Document File: 2 page(s) / 32K

Publishing Venue

The IP.com Prior Art Database

Abstract

Business-related conference calls are typically facilitated with the use of a "conference bridge," which is a dedicated phone number to be called by all participants in the conference. Each participant, upon calling the conference bridge phone number, is required to enter a passcode on the phone keypad, and possibly state his/her name. Once the passcode is entered, the participant is joined into the conference call. The person organizing the conference call is referred to as the host of the call. In order to set up such a conference call, the host uses a conference bridge service to obtain the bridge phone number and the passcode. The host then disseminates the phone number and passcode to the rest of the participants. Problems: The process for setting up such a conference call with a handheld device such as a voice- and data-enabled PDA is not streamlined. The host typically goes to a website with a desktop PC or laptop and requests a conference bridge number and passcode. The website will respond to the request by either displaying the conference bridge information, or alternatively may send an email to the host including the said information. The host must then manually enter the bridge information into a meeting/appointment request in his desktop calendar such as Microsoft Outlook, add the other participants to the meeting/appointment, then send out the request. When the appointed time of the conference call arrives, the participants must call the bridge number and enter the passcode. The invention under consideration involves streamlining and automating the process of setting up the conference bridge and calling into the conference at the appointed time, and allows the entire process to be performed from a handheld device such as a voice- and data-enabled PDA. Hereinafter we will assume the handheld device is a voice- and data-enabled PDA. 1. Steps for setting up the conference bridge: - enter PDA calendar application - create a new appointment for the conference call - add participants from PDA address book - set the date/time of the appointment - invoke menu item such as Create Conference Bridge - the device sends a data request to an internet-based conference bridge service; the request includes the date/time of the conference call - the internet-based conference bridge service sends data back to the device, and the data (including at least the bridge number and passcode) is put into a field in the calendar application. - the user then sends the meeting request to all the participants 2. Participating in the conference call from the handheld: - When the handheld calendar displays a reminder for the conference call, provide an option in the user interface to allow the user to automatically dial into the conference. Once connected to the bridge, the passcode can be entered automatically. This system of setting up conference calls includes several novel aspects and benefits to the end users: - The meeting organizer does not need to copy any conference bridge information; this information can be obtained automatically from a handheld and can be stored in the handheld calendar database. - Participants other than the organizer of the conference call can dial into the conference with the click of a single button on the handheld, rather than being required to manually dial the phone number and enter the passcode. The novel benefit of this system is that all participants in the conference call other than the organizer can accept the meeting request, then call into the conference from their device, without having to manually dial any phone numbers, enter passcodes, etc.

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Auto-Setup Of Conference Calls

System and Method for Automating the Setup of Conference Calls from a Handheld Device

Disclosed Anonymously

Business-related conference calls are typically facilitated with the use of a "conference bridge," which is a dedicated phone number to be called by all participants in the conference.  Each participant, upon calling the conference bridge phone number, is required to enter a passcode on the phone keypad, and possibly state his/her name.

Once the passcode is entered, the participant is joined into the conference call.

The person organizing the conference call is referred to as the host of the call.  In order to set up such a conference call, the host uses a conference bridge service to obtain the bridge phone number and the passcode.  The host then disseminates the phone number and passcode to the rest of the participants.

Problems:

The process for setting up such a conference call with a handheld device such as a voice- and data-enabled PDA is not streamlined.  The host typically goes to a website with a desktop PC or laptop and requests a conference bridge number and passcode.  The website will respond to the request by either displaying the conference bridge information, or alternatively may send an email to the host including the said information.  The host must then manually enter the bridge information into a meeting/appointment request in his desktop calendar such as Microsoft Outlook, add the other participants to the meeting/appointment, then send out the request. 

When the appointed time of the conference call arrives, the participants must call the bridge number and enter the passcode.

The invention under consideration involves streamlining and automating the process of setting up the conference bridge and calling into the conference at the appointed time, and allows the entire process to be performed from a handheld device such as a voice- and data-enabled PDA.  Hereinafter we will assume the handheld device is...