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System and Method for Propagating Calendar Events

IP.com Disclosure Number: IPCOM000132175D
Original Publication Date: 2005-Dec-05
Included in the Prior Art Database: 2005-Dec-05
Document File: 5 page(s) / 108K

Publishing Venue

IBM

Abstract

System and Method for Propagating Calendar Events

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System and Method for Propagating Calendar Events

In conventional calendaring and scheduling systems an invitee on a C&S invitation may wish to have this invitation forwarded to peers in such a way that a more active participation in the event is ensured. This is a typical industry use case, and can be seen in situations where the meeting scheduler creates an invitation that encapsulates a number of invitees, and where the invitees in turn can choose to delegate this invitation, or simply forward the invitation to others she may believe are interested in attending.

Limitations in current art restrict capabilities around propagation of calendar events in a number of ways. The primary limitations include :

An individual (propagator) can forward the calendar event to another


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individual as an email, but this results in a manual calendar creation activity for those receiving the email/event. This is time consuming and error prone, particularly when forwarding meeting events in to individuals in other time zones. It is further error prone when one considers that the original invitation may get rescheduled, forcing a reforward in which the peers identified each have to address the same manual re-create/edit of the event. Thus conventional art is limited, and can result in cost by way of lost opportunity, unsuccessful meetings, unwarranted calendar adjustments and loss of employee time.

The "propagator" can choose to create her own calendar entry and invite

those that she sees as interested. In so doing she can duplicate the event that she wishes to forward as a new calendar event that gets propagated to peers. In so doing she becomes a bottleneck, as changes to the original invitation need to be respected by her in terms of a reschedule to the calendar event that she has now created.

In this article we propose to solve the class of problems by proposing a system and method for event propagation in calendaring and scheduling events based on the following articulation :

A user (the Propagator) wishes to propagate a calendar event/meeting to one or a number of other individuals so as to make peers aware of the meeting event and automatically benefit from the act of a calendar creation event for these individuals
In this article we propose that propagator is provided with an ability (by way of a new UI) to propagate the calendar event that she has to one or more individuals based on the conventional C&S art of meeting create. Specifically, this should not result in an additional set of invitees on the original invitation, but should result in a new calendar entry for those the meeting is being propagated to, and in which there is a relationship between the seminal scheduled meeting and propagated meeting such that the latter is informed of changes/reschedules to the former. Consider the following screenshot :

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In the above screenshot we see a new field representing permitting a user to propagate this meeting to a set of peers...