Browse Prior Art Database

Automatic Processing for Forms that Need To Be Hand Signed

IP.com Disclosure Number: IPCOM000144632D
Original Publication Date: 2007-Jan-03
Included in the Prior Art Database: 2007-Jan-03
Document File: 2 page(s) / 362K

Publishing Venue

IBM

Abstract

Disclosed is a mechanism to let users input information directly to a computer, even though legally that information has to be provided on signed paper forms.

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Automatic Processing for Forms that Need To Be Hand Signed

1. The first step is to create an HTML form that contains the same fields as the signed paper form. For example, Fig. 1 shows a form that contains the same fields as the W-4 form required by the Internal Revenue Service (IRS) in the US.

Figure 1: HTML Form with the Same Fields as W-4 Form

2. Users can then fill this form (see Fig. 2) and submit it. The results can be stored in a database on computer.

Figure 2: The Filled HTML Form

3. To get the paper form, generate a PDF with the same information on the proper form and a bar code to be used as an identifier (Fig. 3). The user can then print the form, sign it, and either fax it back or mail the physical paper.

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Figure 3: The Form To Be Signed

4. Once the form is received by the organization, scan it if it arrived on paper. Then use the bar code to make sure that it is identical to the PDF that was created in step 3, except for the signature area. This ensures that the signed form does not contain any additional information that is not on the database.

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