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Lotus/Notes Team Room Template Enhancement - Access Document More Conveniently Disclosure Number: IPCOM000172785D
Original Publication Date: 2008-Jul-15
Included in the Prior Art Database: 2008-Jul-15
Document File: 4 page(s) / 63K

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In this disclosure, we focused on the problem of how to provide a better user experience while browsing database views like our Notes Teamroom. There were usually a huge number of documents in a database view and the quantity grows quickly everyday. Especially in some technique discussion and team management databases, though we have some existent methods of categorizing, sorting, or arranging the documents, but it was still not an easy job for user to find a certain useful document. The main problem is all the sorting method in current databases are using some solid properties, like time, key word(categorizing), etc. But these properties couldn't neither reflect documents' relevance and author's enterprise roles, nor documents' relationship based on user's actions.

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Lotus/Notes Team Room Template Enhancement - Access Document More Conveniently

PART 1. Enhancement of database view's layout

   We introduced three parts into the team room frame. They are: Top 10 Documents list, Latest Documents List, and Quintessence Documents. These three lists provide different document access methods. It tries to enhance the document access speed. Make user find the document more easily. Figure 1 mainly demonstrated our solution.

Figure 1


Top 10 documents

   This part lists the documents which are visited most frequently by all users. There will be an Agent to record the times that users visit this particular document. Then the Agent will update the Top 10 Documents list every day base on the result of visiting times. It's a dynamic list for every day. It's ordered by the visited times. Please, note that these additional parts are different from book mark. Book marks can be edited by user himself/herself. But Top 10 is basic on the statistic for visiting times of the document by all users.

Latest Documents

   This part lists the documents which are edited recently. It is ordered by the date when document is edited. An Agent will update the list automatically, whenever there is a new document is edited. It's a dynamic document list. Please, note that in Document List, the document can be ordered by created date. Latest Documents part is different from the Document List which is



Deployment of Top


Latest Documents and


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ordered by created date. As sometimes, the document that is updated just now should be imparted to users; the user should be informed of the status that document has been updated.


   This part lists the documents which are most useful for users. The list should be maintained by manually. Generally, the Team Room administrator should update the document list periodically. This part provides a way that user can add a document link directly into the frame. It's a supplementary method for Top 10 and Latest Documents.

PART 2. An Algorithm of Evaluating Documents' Contribution Based on Enterprise Information

  For specifying documents' relevance feature, we worked out a method to display database view in a dynamic sorting way which provide a better user experience for users finding valuable documents.

  To evaluate a document's relevance, a new property named 'Weight' should be added in document. Here we will give out the algorithm of calculating documents' 'Weight'. In the algorithm, some important enterprise user information, like users' enterprise executive levels and database roles were taken into account. Based on these information, document relevance is no longer a only visit-number-align feature, but also an enterprise-management-align problem.

- Enterprise and database information

  In a tradit...