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Calendar updating by out of office email

IP.com Disclosure Number: IPCOM000177256D
Original Publication Date: 2008-Dec-08
Included in the Prior Art Database: 2008-Dec-08
Document File: 3 page(s) / 32K

Publishing Venue

IBM

Abstract

A method or system that will prompt email recipients to select if to update the specified calendar when receiving a out of office email. If yes, the out of office people will be marked as out of office in the recipient's calendar from start date to the end date and additional notice included in the email will be added to the out of office calendar entry as well. Meanwhile, when user send one email to a people or schedule a meeting with him/her, the name or mail address of the people who is marked as out of office will be highlighted in another color. The benefits of the program or system: 1. The method or system will make it earlier for user to track the out of office status of the interested people. 2. User can make better job assignment and job planning by exactly knowing who will be available at specified time. 3. Normally, people will provide who will be the backup when he/she is out of office. By knowing this from the out of office email, user can send request to or schedule meeting with the specified backup person. In summary, this function will help people to arrange or plan their job more effectively especially if they have a lot of collaborations with other teams or parties.

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Calendar updating by out of office email

1. Background:

People will receive many out of office emails every day, normally, the recipients will delete the email and can not remember if some people will be in office when you want to have some interactions with him/her. Even though you remember some one is out of office, but you probably might not recall the exact duration of his/her vacation. So people have to take a lot time to search the emails history to find it out. Especially,

when people want to schedule a meeting with some one or send email to him/her,

there is no prompt way for the user to make sure if the invitee is available in your meeting time slot.

2. Summary

A method or system that will prompt email recipients to select if to update the specified calendar when receiving a out of office email. If yes, the out of office people will be marked as out of office in the recipient's calendar from start date to the end date and additional notice included in the email will be added to the out of office calendar entry as well. Meanwhile,

when user send one email to a people or

schedule a meeting with him/her, the name or mail address of the people who is marked as out of office will be highlighted in another color.

The benefits of the program or system:

The method or system will make it earlier for user to track the out of office status of the interested

1.

people.

User can make better job assignment and job planning by exactly knowing who will be available at

2.

specified time.

Normally, people will provide who will be the backup when he/she is out of office. By knowing this

3.

from the out of office email, user can send request to or schedule meeting with the specified backup person.

In summary, this function will help people to arrange or plan their job more effectively especially if they have...