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Browse Prior Art Database

Saving space in mail client SENT log files

IP.com Disclosure Number: IPCOM000179631D
Original Publication Date: 2009-Feb-19
Included in the Prior Art Database: 2009-Feb-19
Document File: 2 page(s) / 32K

Publishing Venue

IBM

Abstract

Described is a method to reduce storage space associated with email systems

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 52% of the total text.

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Saving space in mail client SENT log files

The problem today is that the email folders used to manage mail are getting larger and larger because email is being used to send larger and larger attachments. A more efficient way to manage email storage can help save the expense associated with saving email folders. This disclosure describes a method to make the email system smarter with the use of the local storage of email messages.

Today when sending an email there is an option to save the email in a sent folder. Different email systems present this option in different ways. Frequently users will elect to save sent email for future reference. Often email is sent with attachments. These attachments could be pictures, data files, documentation files, presentations, mp3 files and video files. These attachments are getting larger and larger as technology advances have made it easier and easier to capture these digital data files and share them. Frequently, the attachments being sent are already on a storage device like the computer's hard drive.

The sender who wants to save a copy of the email not only saves the email but saves a second copy of the attachment in their sent folder. Now there are two copies of what might be a large data file. One in the original location and one in the users SENT folder. This is a waste of space and for folks using email services that pay by the amount of space they use gets to be costly.

There are solutions that will scan email folders and remove duplicate copies of a file found. These solutions do not take into account that there might already be yet another copy of the file on the local hard drive (outside of the email application). This invention is a simple method to allow the user to save just the email and not a second copy of the attachment.

This is how the invention would work:

When a user sets up their email account preferences they have a new choices on how to handle attachments in out going mail. These options include the following choices:

Save all attachments with...