Browse Prior Art Database

Extendable meeting invitations allowing a recipient of an invitation to extend the invitation to additional people

IP.com Disclosure Number: IPCOM000181358D
Original Publication Date: 2009-Mar-30
Included in the Prior Art Database: 2009-Mar-30
Document File: 2 page(s) / 24K

Publishing Venue

IBM

Abstract

Disclosed is a system for extendable meeting invitations which enable a recipient of an invitation to extend the invitation to additional people

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 51% of the total text.

Page 1 of 2

Extendable meeting invitations allowing a recipient of an invitation to extend the

Extendable meeting invitations allowing a recipient of an invitation to extend theExtendable meeting invitations allowing a recipient of an invitation to extend the

invitation to additional people

invitation to additional peopleinvitation to additional people

Problem: Invitations cannot be forwarded to others as additional invitations -- thus,the additional invitees cannot add the actual meeting invitation to their calendar , nor receive updates about the meeting. At the same time, the chair of the meeting needs to be able to control whether or not invitations can be 'extended' and if so, may need to limit the number of invitations extended to others to stay within room size or other limits .

Currently, the information for the invitation could be forwarded by mail , but the actual invitation cannot. Thus, if someone receives an invitation that says 'pass this on to anyone else who might be interested', they cannot send an actual invitation to others . The two options at this point would be
1 - Invitee can ask the chair to send an invitation to the additional per son(s)

   Drawback: means the chair needs to stop what they are doing to send an additional invitation
2 -Invitee can forward a copy of the invitation to the additional person (s)

Drawback: Additional person(s) do not receive an actual invitation -- they either need to ask the chair to invite them with the same drawbacks noted above or they

just add it to their calendar as a reminder

                           -- and the chair does not have an accurate count of who will attend the meeting, Also,

just adding it to the calendar as a

reminder does means the additional person (s) do not get any meeting update notices - so if the date or location changes, they will not know about it.

Sample Scenario:

1 - Chair sends an invitation to assorted team managers saying there will be a training class that can accommodate 20 people and managers should forward the information to their team members as appropriate. Chair will now need to handle at least 20 responses asking for an invitation to be sent to individual team members , keep track of when the limit of 20 has been reached. Managers will need to make sure they ask for invitations for team members and not just forward a copy of the invitation and tell team members to just attend -- any managers who just forward the invitation risk having their team members attempt to attend a full class .

2 - Chair sends an product description briefing invitation to a selected group of people . The briefing is a web seminar that can accommodate up to 100 participants, so the chair tells invitees to pass the information along to anyone who might be interested . The information is passed along, and then the meeting time changes. The chair updates the meeting invitation, which updates invitations for the original invitees , but the people who received the infor...