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A method and software apparatus for handling unwanted sending of email messages in an organization

IP.com Disclosure Number: IPCOM000188597D
Original Publication Date: 2009-Oct-15
Included in the Prior Art Database: 2009-Oct-15
Document File: 7 page(s) / 213K

Publishing Venue

IBM

Abstract

The present invention relates generally to an improved data processing system and in particular to a method and apparatus for processing electronic mail messages. More particularly, the invention relates to a method and apparatus for alerting unwanted electronic mail messages sending .Nowadays, most of methods and apparatuses focus on handling Spam or Junk mails through spam filters, not prefer to the email sending alert. Some times, the junk emails are not resulted from the advertise, but from careless email sending. In this invention, we try to enable email system to handle careless email messages sending to prevent the spam or junk emails at the starting point of the whole email process. We proposed a method and software apparatus for handling the unwanted sending of email messages in an organization based on social network and Newton's law of universal gravitation. The software apparatus is built of four main functional modules: Social Network analysis module, unwanted email management module, transmission management module, and alert management module. A social network topology is produced based on the original organization information, and some parameters are calculated based on the social network by the analysis module. Then a communication possibility calculating method is proposed with the calculated network parameters and taking use of the formation mode of the universal gravitation. Based on the communication possibility analysis, the apparatus build up the unwanted email alert management module and unwanted email management module. When a user is getting ready to send an email out to others in an organizaiton, this apparatus will automatically check the communication possibility between this sender and the receiver and order out the list of possible correct receivers. If the email is indeed sent out incorrectly, the receiver could give feedback to this unwanted event and the appratus will record this activity to avoid further unwanted sending. Only similar solutions, not the same: Nowadays, most of methods and apparatuses focus on handling Spam or Junk mails through spam filters, not prefer to the email sending alert. Although types of spam filters are used to prevent unwanted spam, these implemented algorithms can only go so far in preventing spam from reaching users. Even with these types of filters, some email messages may still reach users. As the spam filters could not completely solve the headache problem at the end sides of receiver, why do not consider to prevent error messages sending at the starting side of senders? This is the special point of this solution to other similar solutions.

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A method and software apparatus for handling unwanted sending of email messages in an organization

BACKGROUND

The present invention relates generally to an improved data processing system and in particular to a method and apparatus for processing electronic mail messages. More particularly, the invention relates to a method and apparatus for alerting unwanted electronic mail messages sending . Nowadays, most of methods and apparatuses focus on handling Spam orJunk mails through spam filters, not prefer to the email sending alert. Some times, the junk emails are not resulted from the advertise, but from careless email sending.

BACKGROUND: Processing electronic mail messages

PROBLEM

Often times, email message is send out carelessly for the wanted address is too similar to the unwanted address.

     of spam filters are used to prevent
unwanted spam, these implemented algorithms can only go so far in preventing spam from reaching users.Even with these types

Although types

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    of filters, some email messages may still reach users.

As the spam filters could not completely solve the headache problem at the end sides of receiver,

why do not

    consider to prevent error messages sending at the
starting side of senders? So we try to enable emailsystem to handle careless email messages sending to prevent the spam or junk emails at the starting point of the whole
email process.

INVENTION DESCRIPTION

The software apparatus is built of four main functional modules as the following figure shows: SocialNetwork analysis module, unwanted email management module, transmission management module, and alert management module. In thesocial network analysis module, a mathmatical model is built to calculate the possibility between the sender and all the possible receivers. Based on the calculating model, the apparatus could automatically list out the potential correct receivers for the sender to choose according to the judegement. If the communication possibility between the the sender and the input receiver is lower than any of other potential receivers, the system will alert the choose in the alert management module and order out the potential receivers for the sender to choose. The two modules are proposedto make sure the most possibility of sending out the wanted email to the correct receiver. In the unwanted email maangementmodule, the unwanted email is handled by human interactive events. If the email is sent to an incorrect receiver, the apparatus enables the receiver to mark the event and the feedback will be automatically sent to the server to update the transmission list.The system will record this event of the unwanted email sending and keep the receiver in the blacklist of the historical record.

And then the apparatus will alert the sender the error sending and list out...