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Method and System for Cross-Geographic Email Collaboration

IP.com Disclosure Number: IPCOM000190557D
Original Publication Date: 2009-Dec-04
Included in the Prior Art Database: 2009-Dec-04
Document File: 3 page(s) / 84K

Publishing Venue

IBM

Abstract

A method and system for effective email collaboration among globally dispersed users operating in different time zones is disclosed. The method includes appending time zone information and working hours to emails transmitted from a sender. Consequently, the method enables globally dispersed users to respond to the emails depending on the sender's working hours in the sender's time zone.

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Geographic Email Collaboration

Disclosed is a method and system for effective email collaboration among globally dispersed users operating in different time zones . The method includes appending time zone information and working hours to emails transmitted from a sender . The time zone information and working hours are stored in a profile of the sender . The profile is integrated with an email application. Further, the profile is updated according to the geographical location of the sender. When a sender composes an email , the time zone and working hours of the sender are automatically retrieved from the profile . Subsequently, the time zone information and working hours are appended to the email .

When recipients receive the email, the time zone information and working hours are used to determine the number of hours left for the sender on a day . The number of hours left indicates the time within which the recipient should respond to the email

within the same working day of the sender

                           . Thus, users can exchange emails during the same working day irrespective of their geographic locations.

Further, the time zone information and the working hours may be advantageously used to order the emails in a recipient's inbox. The recipient's inbox may receive emails from senders who are located at different geographic locations . Initially, the time difference between the sender and the recipient of an email is derived by converting the sender's time to the recipient's time zone. Thereafter, based on the working hours appended in the email, the number of working hours left for the sender on a day is determined . The number of working hours left is determined for each email in the recipient's inbox . Subsequently, the emails in the recipient's inbox are ordered according to the number of hours left for the sender on the day . This ordering of emails enables the recipient to respond to emails originating from a sender whose working hours may close sooner as compared to other senders. Further, once the recipient has responded to an email , the number of hours left corresponding to the email is set to maximum . This ensures that the emails which have been responded to are displayed lower in the recipient's in...