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Method and System for Managing an End to End Expense Reimbursement Process for an Organization

IP.com Disclosure Number: IPCOM000197759D
Publication Date: 2010-Jul-21
Document File: 2 page(s) / 24K

Publishing Venue

The IP.com Prior Art Database

Abstract

A method and system is disclosed for managing an end to end expense reimbursement process for an organization.

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Method and System for Managing an End to End Expense Reimbursement Process for an Organization

Disclosed is a method and system for managing an end to end expense reimbursement process in an organization.

Travel and Entertainment Expense (T&E) processing refers to receiving and processing an expense report in electronic form up to the point of transmitting a transaction record. An expense report typically consists of an approved document and associated supporting documentation. The nature of the expenses reimbursed should be related to travel and associated spending and/or miscellaneous business expense reimbursement.

The T&E process involves receiving complete and accurate travel expense reports, receipts and related documentation for creating/completing a transaction in an expense application such as, for example, Global Expense Reporting Solution (GERS). A completion of a transaction is defined as creating a payment record and sending it from the expense application for payment to an employee through a client payment system and / or creating a payment advisory for funding by the client to a corporate charge card company (direct pay).

In accordance with the method and system disclosed herein, a clear, simple expense policy is maintained with appropriate tolerances and level of authorization. In one example, common and consolidated expense management software is used for processing the reimbursement. Further, the expense management system is also integrated with human resource and accounts payable systems. The employees of the organization are duly trained on expense reimbursement process and policies and the expense management system. In order to process the reimbursement in an efficient manner, the system maximizes automated data population for expense claim creation. The receipts for expenses are digit...