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The method of organizing meeting effective through audience counter

IP.com Disclosure Number: IPCOM000198182D
Publication Date: 2010-Jul-29
Document File: 3 page(s) / 114K

Publishing Venue

The IP.com Prior Art Database

Abstract

Nowadays, we depend more and more on calendar system to arrange or record our meetings, for example, somebody send out a meeting invitation through email, you accept it, then the meeting information will be recorded in your calender system, you can review it at any time you want, or the calendar system will remind you before the meeting time. But sometimes it's very hard for the meeting inviter to reserve the meeting room with suitable size if this is a concrete meeting but a meeting through Internet, because he/she doesn't know the exactly number of people who will attend the meeting. This isn't a problem when the number of people list in the meeting invitation is small, say, no more than 10, this can be resolved by either reserve a meeting room with 10 seats or the number of people who will attend the meeting can be decided through meeting receipt which will be sent back automatically to inviter when people accept the meeting, then the inviter can reserve a meeting room with appropriate size. How about a meeting will include about 50~100 people? Think about the below scenarios: 1) Inviter reserves a meeting room with 30 seats, but 90 people come to join this meeting. 2) Inviter reserves a meeting room with 100 seats, but only 2 people come to join this meeting. In either of above scenarios, it's a disaster or waste of resources, and the number of people who will join the meeting can't be decided through meeting receipt easily like example above, because in this case, the inviter's mailbox will explode by huge number of meeting receipts. Further more, how about some people accept the meeting invitation first, then cancel it later due to other conflicts events? My invention is to add a audience counter in the meeting invitation entry of the calendar system, this is just a number which equals to the number of people who will attend the meeting, and this audience counter will be changed automatically when people accept or cancel the meeting, then the meeting inviter can reserve a meeting room with suitable size very easily. If the meeting room reservation job can be done by program, then this audience counter is an input for those meeting room reservation program, and this makes all those things automatically.

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The method of organizing meeting effective through audience counter

My invention will work as below:
1) When inviter sends out a meeting invitation, there will be a audience counter created, this audience counter instance will associated with the meeting instance, and be saved in the server of calendar system. The audience counter will be initialized as 1,

which means the inviter himself/herself.

2) When people accept the meeting invitation, the audience counter will be increase 1, and the server will update this information to all people's calendar,

who have already accepted the meeting invitation, of

who have already accepted the meeting invitation.

4) The audience counter instance will be deleted from server when the meeting is out of date, otherwise, it

will work as described above.

All people who will join the meeting can see the up to date information of audience counter

                                                          , then they can arrange their time accordingly, for an extreme example, if you see there is few people will join the meeting from audience counter, then you may not join it too.

Please see pic-1 and pic-2 of the audience counter:

1

course, include this new people's calendar too.
3) When people cancel the meeting invitation, the audience counter will be decrease 1, and the server will update this information to all people's calendar,

5)

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pic-1

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pic-2

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