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Method and System for Automatically Identifying an Appropriate Delegation Candidate for a Meeting through Collaboration Tools and Social Software

IP.com Disclosure Number: IPCOM000199135D
Publication Date: 2010-Aug-26
Document File: 2 page(s) / 22K

Publishing Venue

The IP.com Prior Art Database

Abstract

A method and system for automatically identifying an appropriate delegation candidate for a meeting through collaboration tools and social software is disclosed.

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Method and System for Automatically Identifying an Appropriate Delegation Candidate for a Meeting through Collaboration Tools and Social Software

Disclosed is a method and system for automatically identifying an appropriate delegation candidate for a meeting through collaboration tools and social software. When an original invitee for the meeting is unavailable, the method and system automatically identifies one or more delegation candidates. The method and system then selects one or more appropriate delegation candidate based on a predefined criterion. Subsequently, an invitation is send to the one or more appropriate delegation candidates.

The one or more delegation candidates identified include only those employees who are at the same hierarchical level or have the same role in the organization as that of the original invitee. In other words, when the original invitee is a manager, an employee who is below the manager in the hierarchy may not be selected as the delegation candidate. When a delegation candidate at the same hierarchical level or role as the original invitee is not available, the search for delegation candidate may move one level up in the hierarchy. Thus, semantics of the meeting may be maintained. In other words, if a manager is required for a meeting, only a manager is delegated. Whereas, if a developer is required for the meeting, only a developer is delegated.

The one or more delegation candidates at the same hierarchical level or having the same role may be determined by searching, for example, but not limited to, organizational chart, calendar entries, emails, blogs, web posts and tags corresponding to the original invitee. In an embodiment, the method and system searches calendar entries or email entries of the original invitee with keywords corresponding to the meeting. The keywords corresponding to the meeting may be retrieved, for example, from the description or subject field of a meeting invitation sent to the original invitee.. When a calendar event or email with the keywords corresponding to the meeting are identified, then the method and system identifies one or more invitees mentioned in the identified calendar event or email as the one or more delegation candidates. In case multiple calendar events are found, then one or more invitees from a calendar event that was conducted most recently compared to the meeting are identified as the one or more delegation candidates. Whereas, when one or more emails are found, then one or more invitees from an email that was sent most recently compared to the meeting are identified as the one or more delegation candidates.

In another embodiment, the one or more delegation candidates may be identified by searching a social software associated with the original invitee. The social software may provide for maintai...