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Automatic print job settings based on document types and user profile

IP.com Disclosure Number: IPCOM000199426D
Publication Date: 2010-Sep-02
Document File: 4 page(s) / 397K

Publishing Venue

The IP.com Prior Art Database

Abstract

This idea proposes a mechanism for the automatic and personalized configuration of printing parameters based on the document type of the document being processed and a user profile. A rule-based system is used to automatically specify desired printing parameters (e.g., orientation or number-up) based on the document type being printed. The document type of a document is a combination of its file type as well as other characteristics such as the number of pages in the document, number of images, and the ratio of color to monochrome content. For-example, a Microsoft PowerPoint® document with images may have rules associated with it such that the resulting print parameters are "duplex, 2-up, print mode is 'handout' and use image enhancement." Further, the system retains the actual printing parameters used to print documents for specific users. The collected information about typical usage for a specific user can then be used to augment the rule-based system.

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Automatic print job settings based on document types and user profile

This idea proposes a mechanism for the automatic and personalized configuration of printing parameters based on the document type of the document being processed and a user profile.  A rule-based system is used to automatically specify desired printing parameters (e.g., orientation or number-up) based on the document type being printed. The document type of a document is a combination of its file type as well as other characteristics such as the number of pages in the document, number of images, and the ratio of color to monochrome content. For-example, a Microsoft PowerPoint® document with images may have rules associated with it such that the resulting print parameters are "duplex, 2-up, print mode is 'handout' and use image enhancement."  Further, the system retains the actual printing parameters used to print documents for specific users. The collected information about typical usage for a specific user can then be used to augment the rule-based system.

Several configuration features are available in software drivers of office printers and Multifunction Devices (MFD). For example, single side and duplex printing, orientation, binding and stapling, paper size, front and back covers etc.

However, users typically don’t make the best use of these features as setting them for individual documents require spending additional time for every print job. They typically go with the default settings set by the system administrators.

This leads to suboptimal usage of print devices and less customer satisfaction.

Operating systems, like Microsoft Windows®, provide some options to manually set and save various print profiles and choose one of them while printing a document. However it requires setting up of a number of profiles manually (depending on preferences of the user) which is a tedious task.

To improve that situation, this idea proposes a technique for automatically setting printer configurations, based on the type of documents (e.g. slides/pdfs/Word, size, content) and individual’s typical preferences (always uses landscape, never prints single side).  This is implemented as a combination of rule based and learning based system to automatically set different printer configurations depending on document characteristics and user preferences.  Initially, it would be a rule based system until enough usage data is collected for individual users to allow the learning based system to function.  Rule based systems have several advantages;  they can be customized depending on client’s requirements, can be modified/added to/delete from easily, and can revert to default option in case of no-rules a...