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Method to better resource utilization for repeating E-Mails

IP.com Disclosure Number: IPCOM000199958D
Publication Date: 2010-Sep-22
Document File: 3 page(s) / 189K

Publishing Venue

The IP.com Prior Art Database

Abstract

Method to better resource utilization for repeating E-Mails

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Method to better resource utilization for repeating E -Mails

A.

o E-Mail system is also used to send reminders to people.
o Most of the time these reminders contain same content.
o But sending these mails again and again requires resources.
o In the recipient mail boxes these repeated mails consumes unnecessary space.

Example

    There is a company which has 4,00,000 employees. On starting of the year company wants every employee to declare there dependents for the health insurance. For this purpose company's HR department sends 3 Reminder E-Mails.

If each mail is of 200Kb size then total data which gets Created

will be 200Kb * 4,00,000 * 3.

Need for new solution

There is a need to have an Efficient and Automated system to present Reminder E-Mails to user which reduces resources (

r


(1) Creating such E-Mails
(2) Transferring such E-Mails
(3) Storing such E-Mails.

o The proposed idea is to have a mechanism to present (show) the Repeated E-Mail

multiple times to receiver without sender sending it multiple times and mail server storing the mail content multiple times.

o When this idea gets implemented, while sending the E-Mail; senders will be able to

set the repetition details like when to show this E-Mail again to the receiver.

o There is a possibility that if user wants to specify different Subject Line or have some

minor addition to the content for the Repeated E-Mail he will be able to specify that while drafting the first E-Mail itself.

B. Summary of proposed idea


The proposed idea is to have a mechanism to present (show) the Repeated E-Mail multiple times to receiver without sender sending it multiple times and mail server storing the mail content multiple times.

When this idea gets implemented, while sending the E-Mail; senders will be able to set the repetition details like when to show this E-Mail again to the receiver.

There is a possibility that if user wants to specify different Subject Line or have some minor addition to the content for the Repeated E-Mail he will be able to specify that while drafting the first E-Mail itself.

1

Problem Definition:

Nowadays most of the organizations use E-Mail as mode of communication.

o

,

Transferred and Stored

B.

processing, storage, network,

powe

)

used for

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B.

Description

Sending Mail (Main Use Case)

There can be multiple ways this use case can be implemented; one of the ways is described in below fashion.

Sender opts to create E-Mail repetitions while sending the first mail.

When he/she sends that mail from client application; additional...