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Method and System for Validating Email Addresses of Recipients of an Email System

IP.com Disclosure Number: IPCOM000200431D
Publication Date: 2010-Oct-11
Document File: 5 page(s) / 82K

Publishing Venue

The IP.com Prior Art Database

Abstract

A method and system for validating email addresses of recipients of an email system. The method involves identifying unintended recipients by a sender of an email. The unintended recipients may be identified based on a set of rules. The method also involves determining a set of probable intended recipients based on the set of rules. Further, the set of probable intended recipients are presented to the sender of the email so that the sender may validate the email addresses of the recipients as intended recipients.

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Method and System for Validating Email Addresses of Recipients of an Email System

Disclosed is a method and system for validating email addresses of recipients of an email system to prevent a message from being sent to unintended recipients. The unintended recipients may be identified based on one or more rules. In a scenario, the one or more rules may be selected by the sender to create criteria for identifying the unintended recipients. The criteria may be stored in a file residing in the sender's system. Alternatively, the criteria may be stored in a database of a server. The unintended recipient may be identified by executing the criteria before the sender sends the email. The method also involves determining a set of probable intended recipients based on the criteria. Further, the set of probable intended recipients are presented to the sender of the email so that the sender may validate the email addresses of the recipients as intended recipients.

In a scenario, a rule may be specified that an email marked as confidential is sent only to email addresses of recipients included in a list of confidential recipients. Consider an example in which a list of confidential recipients is created which includes email addresses of recipient-Alice, recipient-Bob, and recipient-Claire. Further, the sender may intend to send an email marked as confidential to recipient Alice. However, if the sender selects an email address of recipient Ashton, recipient Ashton is identified as an unintended recipient. Further, an email address of recipient Alice is suggested to the sender as a probable intended recipient. Thereafter, the sender may replace the email address of recipient Ashton with the email address of recipient Alice for sending the email to recipient Alice. Alternatively, the sender may send the email to recipient Ashton.

In another scenario, a rule may be specified that a predetermined number of email conversations between the sender and a recipient should be displayed when the sender enters an email address of the recipient in a "To:" field of the email. Upon viewing the email conversations, the sender may verify that the email address of the recipient entered is correct. In other words, the sender may verify that the recipient is an intended recipient. In case the sender is sending the email to the recipient for the first time, the sender is notified that there is no email conversation history of the sender with the recipient. Further, the sender may be provided with a confirmation box to send/discard the email. Thereafter, the sender may discard the email by clicking on a cancel button of the confirmation box. Alternatively, the sender may send the email to the recipient by clicking on a send button of the confirmation box.

In yet another scenario, the rule may be specified that an Internet Messaging (IM) chat history transcripts between the sender and the recipient should be displayed when the sender enters the email address of the...