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Remote job disposition for cost control of printers

IP.com Disclosure Number: IPCOM000200994D
Publication Date: 2010-Nov-03
Document File: 2 page(s) / 75K

Publishing Venue

The IP.com Prior Art Database

Abstract

Multi-Function Device (MFD) owners are concerned with their cost per print and the cost of supplies. To assist with that, some MFD's currently restrict access to color printing, simplex printing, and access to certain paper trays that contain expensive print media. Additionally, controls have been added to only allow access to marking and/or color marking during specific hours of the day. The problem is that customers do not have a mechanism to approve or disapprove marking of certain jobs on a job by job basis. This idea proposes an enhancement to the handling of print jobs recognized as "restricted". Restriction policies are configured by the System Administrator (SA). When a job violates the restriction policy, the job is currently deleted or modified. The idea proposes to automatically hold a restricted job and then send an email to the SA with voting buttons to approve the job for printing or delete the job. This provides a new monitoring and control capability that helps the customer control printing costs.

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Remote job disposition for cost control of printers

Multi-Function Device (MFD) owners are concerned with their cost per print and the cost of supplies.  To assist with that, some MFD’s currently restrict access to color printing, simplex printing, and access to certain paper trays that contain expensive print media. Additionally, controls have been added to only allow access to marking and/or color marking during specific hours of the day. The problem is that customers do not have a mechanism to approve or disapprove marking of certain jobs on a job by job basis. This idea proposes an enhancement to the handling of print jobs recognized as “restricted”. Restriction policies are configured by the System Administrator (SA). When a job violates the restriction policy, the job is currently deleted or modified. The idea proposes to automatically hold a restricted job and then send an email to the SA with voting buttons to approve the job for printing or delete the job. This provides a new monitoring and control capability that helps the customer control printing costs.

This idea takes advantage of current device restrictions to recognize that a job is restricted, but rather than modifying or deleting the job, the job is held in the queue. Then, the device sends an email to the device defined job administrator indicating who sent the job and the details about the job. The email includes voting buttons that allow the job administrator to approve the job for printing or delete the job. The job administrator’s email client sends an email back to...