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Method and system for Enabling and Enforcing Meeting Quotas on a User’s Calendar and Scheduling System

IP.com Disclosure Number: IPCOM000201101D
Publication Date: 2010-Nov-08
Document File: 2 page(s) / 48K

Publishing Venue

The IP.com Prior Art Database

Abstract

A method and system for enabling and enforcing meeting quotas on a user’s calendar and scheduling system is disclosed. The method includes ascertaining a work activity that a specified time of a user in a work environment is associated with and accordingly enforcing the associated quotas.

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Method and system for Enabling and Enforcing Meeting Quotas on a User's Calendar and Scheduling System

Disclosed is a method and system for enabling and enforcing meeting quotas on a user's calendar and scheduling system by ascertaining a work activity that a specific time of a user in a work environment is associated with and enforcing the associated quotas. The system allows the user to set limits on the number of meetings they may have per day. Further, the system also helps the user in selecting the type of meetings and an amount of time to be spent by the user on each type of meeting.

In order to illustrate the method for enabling and enforcing meeting quotas on the user's calendar and scheduling system, consider the guideline breakdown for daily meetings illustrated in fig.1. The breakdown of the meetings may be provided by a manager of the user.

Schedule

Per 8 hour day

Project 1

2

Project 2

2

Team Meeting

1

Meeting with Manager

0.5

Presentation time

0.5

Other

1

Figure 1

The breakdown provided by the manager is used by a system administrator in a meeting quota formula to limit the amount of time per day for each of the meeting types. In a scenario, the system may also provide a financial cost or a constraint associated with each type of meeting. For example, another column may be added specifying the cost incurred for each type of meeting. Thus, the cost incurred may also be added in the meeting quota formula.

In order to assign meeting types for each user, a User Interface (UI) is provided to the manager or any other concerned authority responsible for assigning meetings for user. The manager may add triggers to assign the meeting types, view meetings or time slots for which a meeting type was not ascertained, and send notifications to the...