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Teleconference Activity Tracking System for Collaborative Information Central Storage

IP.com Disclosure Number: IPCOM000201333D
Publication Date: 2010-Nov-11
Document File: 2 page(s) / 25K

Publishing Venue

The IP.com Prior Art Database

Abstract

The disclosed invention is document activity status tracking service, applicable to team meetings, It provides a means of tracking documents and status during a meeting by using collaborative information stored in a central repository. It is accessible by meeting attendees of a specific calendar event (i.e., meeting). This invention, identifies the meeting chairperson, and publishes the chairperson's activity to the attendees by displaying documents using static information in a central repository. Also, any attendee who highlights the document makes it visible to all, such that all meeting attendees can easily see which document is being reviewed and remain informed of the progression of a meeting.

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Teleconference Activity Tracking System for Collaborative Information Central Storage

As many collaborative projects include team members working in locations remote from one another, there is an increasing need for efficient, web-based collaborative working methods. For this purpose, and because it is cost-effective, many teams use database team rooms to visually share information during teleconferences.

The disadvantage of a database team room in conjunction with a teleconference is that it is very difficult to track the content used during the meeting. For example, a meeting agenda or shared document is often used and posted in a team room. The meeting host follows the agenda or works through the in document. As the meeting progresses, late-comers or people that may have been interrupted and are returning to the meeting have difficulty orientating back into the meeting; as they can't immediately identify the topic of discussion.

No known solutions are the same as the disclosed invention. One relevant solution allows

collaboration on a web page where one user's actions on a document (e.g., highlighting, entering data into forms) are visible to other of participants. This requires some manual work on the part of the meeting host, in order to share the document and indicate collaborating participants. It does not automatically integrate the calendar attendees with the document view.

The disclosed invention is a document activity status tracking service for team meetings using collaborative information stored in a central repository. The novel solution is a system and method which coordinates the display of documents related to a specific calendar event (i.e., meeting), identifies the meeting chairperson, and publishes the chairperson's activity against a static information central repository to the meeting attendees. With this invention, any meeting attendee who highlights a document in a database team room makes it visible to all meeting attendees; therefore, everyone can easily see which document is being reviewed.

The basic flow of the team meeting status tracking service follows:

1. The user posts a team room link in the calendar entry for the meeting.

2. The chairperson clicks a 'meeting start' button, which activates the team meeting status tracking service.

3. The team meeting status tracking service detects the meeting has started, and:

a. Retrieves meeting attendee informati...