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Warn Sender of Email That Recipients May Not Have Access to Content in Message

IP.com Disclosure Number: IPCOM000207109D
Publication Date: 2011-May-17
Document File: 2 page(s) / 60K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is a system, applicable to collaborative software, which warns email senders when one or more recipients do not have access to a file location that the sender inserted into the email as a link.

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Warn Sender of Email That Recipients May Not Have Access to Content in Message

A common problem among users of team collaborative software is that the connectors might include links to shared content in an email, without knowing whether the recipients actually have access to the linked content or its location.

There are no known solutions to this problem. A prior art search done for warning of access issues while sending email yielded no results.

This invention solves the problem by detecting when any of the recipients do not have access to the linked content. The invention detects access issues by querying the server containing the linked content. It asks if all the recipients have access to the content. If one or more recipients do not have access, then the system warns the sender of the issue and provides options for rectifying the situation. For example, the options could include storing the content in a different location, requesting access for the recipients, or canceling the email.

The process for implementing the invention follows:
1. A user composes an email inserts one or more links to files stored in a shared repository

2. The system runs a piece of code that detects any links to shared content
3. For each link that is found, the system queries the server that stores the content, asking whether the recipient(s) have access to that content

4. If one or more recipients do not have access to the file location, then the system warns user of the issue (Figur...