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System and Method for Dynamic Resource Inference in Automatic Conference Scheduling

IP.com Disclosure Number: IPCOM000208038D
Publication Date: 2011-Jun-21
Document File: 4 page(s) / 76K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed below is a system and method for dynamic resource requirement inference in automatic scheduling of conferences. The system is able to intelligently base decisions on priorities of various users in the conference and also make adjustments in real-time leading to a much more optimal use of space, time and media resources.

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Page 01 of 4

System and Method for Dynamic Resource Inference in Automatic Conference Scheduling

Introduction

Different forms of media are used, often simultaneously to enable multi-

                                            erson multi-location conferences. The numbers of such media resources are limited and thus they need to be optimally utilized. Yet, often resources are wrongly scheduled

/allocated

                                             to conferences and meetings that may not end up using them at all. E.g.: Allocating a VC room to a conference, where all attendees are present either in person or possibly on call (telephone). Given the extent of cross-location collaboration and work flexibility required in organizations today, there is a need for intelligent allocation of resources while scheduling meetings .

Ideally, depending on how the meeting attendees accept to attend the meeting, the system should be able to infer if booking new media resources

                              or releasing present reservations is needed . So, if the participants chose to work from a different location at the time of meet (after initial invites have been sent), then the system should free up resources that will not be needed and suggests new ones as per requirement inferred based on the new location information.

Today, systems exist for doing good time based scheduling and also user-friendly space requests. However time-space-

,

             eople-media resource scheduling if considered together- it is done in a rather ad-hoc manner. There are some tools which allow automated booking and setting up of resources, but none of which does either inferring resource requirement or dynamically alter the resource booking, including releasing the unused ones.

There are two patents which claim such resource booking

    METHOD AND SYSTEM FOR THE AUTOMATIC CONFIGURATION OF CONFERENCE RESOURCES (20080239995 )

-

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    MEETING ROOM AND RESOURCE SCHEDULING AND PRIORITIZATION BASED ON ATTENDEE LOCATION (20090327227 )

However, as their names and also claims suggest, they restrict to certain elements of conference scheduling. We propose a "System and method for dynamic resource requirement inference in automated conference scheduling". A main embodiment for this is described below. Please note the following terms for the explanation below-
· 'Meeting' and 'Conference' are used interchangeably, though in general conference refers to a more formal meeting comprising of several participants. These also cover the various kinds of meetings that people refer as tele-conference (on phone), video conference (on video), connect-meets (using computer screen sharing), etc.

· 'Organizer' and 'Participants'- It is often the case that a meeting is officially called by one organizer and he invites several participants. We maintain the same terminology in our description and talk of the touch-

points that the system would have with either of

projection facilities, etc.

Notes Calendar/Sametime and other such tools- Here we assume the current state of the

p

p

these categories of people.
· Media resources- these would...