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Method and System for Automatically Scheduling Periodic Meetings

IP.com Disclosure Number: IPCOM000208839D
Publication Date: 2011-Jul-19
Document File: 3 page(s) / 68K

Publishing Venue

The IP.com Prior Art Database

Abstract

A method and system for automatically scheduling periodic meetings is disclosed. The method includes scheduling periodic meetings in a manner that maximizes the number of employees who can attend meetings to discuss updates and current status of an ongoing project.

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Method and System for Automatically Scheduling Periodic Meetings

In companies, offices or workplaces, employees are usually assigned work that has to be completed within a specified duration such as a week or a month. For example, a project may be assigned to a team which is required to complete it within a month. Periodic meetings are usually scheduled in order to track updates of such ongoing work or projects. Employees, on the other hand, may plan their own work schedule according to available time, number of days and working efficiency. Sometimes it may not be possible for an employee or a group of employees to attend such meetings in order to discuss the updates of the work. One of the primary reasons for failure to attend the meetings is a conflict in the scheduled meeting with an employee's work schedule.

Disclosed is a method and system for automatically scheduling periodic meetings. The system includes a meeting engine which schedules meetings based on various factors such as employee's calendar information, employee's social networking information (current focus,

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          ob skills etc) and project information (deadlines and current status). The engine can also schedule a meeting based on a percentage of employee who are likely to attend the scheduled meeting. For example, periodic meetings are scheduled on Tuesdays of one week and Thursdays of the next week. Assume that the percentage of employees attending the meeting is 25 % on Tuesday whereas on Thursday it is determined to be 85%. Based on the attendance information, the meeting engine will try to schedule periodic meetings on every Thursday of a week as the percentage of employees attending the meeting on Thursday is greater than that on Tuesday. The meeting engine can then combine all the factors to determine if the current meeting schedule is suitable for employees to attend and present updates of the work. Also, the meeting engine can suggest a better time, date and duration based on observations like number of employees and quality of updates mad...