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Method and Process for Meeting Attendance Enablement Optimization with Social Bias

IP.com Disclosure Number: IPCOM000210968D
Publication Date: 2011-Sep-19
Document File: 3 page(s) / 27K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed are a system and method for quorum detection. Quorum detection occurs when people aligned on a given common thread or context are detected as collaborating together, either physically in the same location or extended electronically. The system detects the location proximity and shares it with other parties.

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Method and Process for Meeting Attendance Enablement Optimization with Social Bias

In business and personal exchanges, everyone agrees that opportunities where people can meet and collaborate face to face are more effective for a variety of reasons. This invention disclosure recognizes the challenge of visually connecting with people within the same location and helps to close the gap to encourage that interaction. Even one step beyond, is recognizing when a discussion groupis formed around a given collaborative thread or context or other paradigm of commonality, and surface that knowledge to other relevant and benefitting parties. For example,

joining a meeting

already enabled and set up is more efficient than starting meeting connections (via conference call and/or web conference) from the beginning. It would be beneficial for someone to attend one of these meetings, already in progress by a quorum, supported by system support and analysis to find that quorum location. The knowledge is analysis deducible, so would benefit all attendees to maximize their experiences to be able to leverage a meeting connection in process and encourage the face to face interactions.

Information can be collected from the system as to which people are gathering and collaborating on a common thread, where they are located, and how they can best be reached. The goal is to help locate people by some criteria, and then recommend the location and interaction opportunities for enhancing a conference call and/or web conference experience.

Putting this information together provides an advisory capability to any individual, through a presence awareness interface for example, to quickly locate an opportunity to enhance collaboration experiences. Systems can be developed to surface knowledge about a discussion group that is forming, based on a given room location and the common association they have. Based on that association, a user can reach out to others that can benefit from this formation.

Problem Scenario #1: The Executive Vice President is presenting in a large meeting with participants extended throughout many different locations including conference rooms and individuals' offices. No specific meeting rooms have been set up, and if they are, they are in danger of exceeding capacity. The conference call lines have also exceeded capacity, so many people are often locked out. To survive this and attend the meeting, the locked out individual needs to find someone else attending the same meeting and join them.

Problem Scenario #2: The project team changed the meeting location. A new person just entering the building does not know where to find the new location. With the quorum (i.e., discussion group) detection support, the new location can be relayed to the entering person to join.

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Note: Outside the scope of this disclosure are supporting technologies and strategies for finding people's locations through badge readers, chips, radio frequenc...