Browse Prior Art Database

Reminder in Meeting for Agenda Topics Not Addressed

IP.com Disclosure Number: IPCOM000213570D
Publication Date: 2011-Dec-21
Document File: 2 page(s) / 25K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is a system and method for employing any known method of correlating real-time meeting discussions to the meeting's agenda, and using this correlation to remind participants of agenda items not yet addressed at configurable points in time.

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 51% of the total text.

Page 01 of 2

Reminder in Meeting for Agenda Topics Not Addressed

The chair or leader of the meeting often creates an agenda as a tool to prepare participants ahead of time and to facilitate the meeting. One issue with the use of a prepared agenda is that the agenda items, if compiled by one or few people, may not be an accurate representation of what all participants feel is necessary to discuss. There may be some important points that participants would like to bring up for discussion that are not officially on the agenda. Another problem is that as discussions proceed, leaders or participants may become distracted and forget to address certain items. These items can either be official agenda items, or they can be important points that are not on the agenda, but a participant feels is important to discuss. Currently, a meeting leader or participant must manually track which agenda items participants have addressed and which they have not. As discussions progress and participants become more involved, it may be difficult for them to manually track the agenda items, making it easier for them to forget or overlook an item.

One solution analyzes whether the current discussion pertains to meeting agenda topics items, but does not actively track and remind the moderator which items the meeting addressed or did not address, and does not take into account personal or private points that attendees would like to make.

This disclosure describes a system and method for employing any known method of correlating real-time meeting discussions to the meeting's agenda, and using this correlation to remind participants of agenda items not yet addressed at configurable points in time.

Agenda items can fall into two categories:


• Those items on the official meeting agenda, established and publicized by the meeting coordinator


• Items for discussion that participants would like to surface during the meeting, which may not be on the official agenda. These can be points they would like to discuss that relate to current agenda topics, to support the agenda topic discussion, or it may be unrelated points they would like to make during the meeting that are not related to the official agenda but feel are a relevant topic of discussion for the attendees of the meeting.

This invention tracks both types of agenda items: those on the official agenda, as well as personal agenda items that any meeting participant can submit to the system and keep private...