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Method and System for Managing Off-Boarding of Employees in an Office

IP.com Disclosure Number: IPCOM000216016D
Publication Date: 2012-Mar-19
Document File: 2 page(s) / 29K

Publishing Venue

The IP.com Prior Art Database

Abstract

A method for managing off-boarding of employees in an office is disclosed.

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 51% of the total text.

Page 01 of 2

Method and System for Managing Off -Boarding of Employees in an Office

Disclosed is a method for managing off-boarding of employees in an office. Initially, a boarding coordinator submits information regarding an employee into a boarding tool. The information regarding the employee is compared to data stored in a Human Resource (HR) database. In case an exact match is not found, an error message is sent to the boarding coordinator for conflict resolution. The boarding coordinator receives the error message and determines the required data for resolving the error condition. Thereafter, once the employee is identified, all related data regarding the employee is extracted from the HR database. The boarding tool presents related data regarding the employee to the boarding coordinator. The related data may be information such as access to client system and privileges, access to provider system and privileges, billing numbers associated with the employee, badge data associated with the employee, access for the employee to different facilities in work location and personal information of the employee. The boarding coordinator reviews the data presented and determines handling requirements for the off-boarding of the employee. The boarding coordinator determines if on-going support is required after off-boarding the employee. In case on-going support is required, all access and files assigned to the employee is reassigned to another employee.

Thereafter, the boarding coordinator submits details about access and privileges that needs to be removed for the employee. In case the boarding coordinator submits a request about removing system access for the employee, the request is sent to a client focal. The boarding tool sends information associated with the employee to the client focal to remove system access. The client receives the request and performs necessary actions to remove the system access privileges for the employee. The removal of system access privileges are then communicated to the boarding coordinator. The boarding coordinator records the removal of access for the employee in the HR database.

In case, the boarding coordinator submits a request about removing system access for an employee to an Identity Access Management (IAM) service, the boarding tool sends request and related information associated with the client to the IAM service. The IAM service receives the request and performs necessary actions to remove the system access privileges for the employee. The removal of system access privileges are then communicated to the board...