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Method and System for Automatically Recommending Meeting Rooms

IP.com Disclosure Number: IPCOM000221117D
Publication Date: 2012-Aug-29
Document File: 2 page(s) / 62K

Publishing Venue

The IP.com Prior Art Database

Abstract

A method and system for automatically recommending rooms/halls for a meeting based on several criteria is disclosed. The method and system allows a meeting coordinator to schedule the meeting and book the rooms based on the criteria.

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Method and System for Automatically Recommending Meeting Rooms

Disclosed is a method and system for automatically recommending rooms/halls for a meeting based on several criteria such as, but not limited to, location of invitees, time to travel by the invitees, invitee's relationships, invitee's job role and priority required by the invitees. The method and system allows a meeting coordinator to schedule the meeting and book the rooms based on the above mentioned criteria.

In an embodiment, a meeting coordinator schedules a meeting and invites required attendees and prompts the system to search for a room. The system may prompt the meeting coordinator to select a room based on the several selected criteria. Then, the system compares current to expected location of the invitees at the time of the meeting. The system tracks location over time in order to establish patterns as an input for room selection. The system takes the input for to calculate maximum travel time after which attendees are not expected to attend in person. The system prompts the meeting coordinator to determine if the scheduled meeting is the only meeting of the day. If yes, then the system may find the best room based on the criteria else the system may prompt and ask for the next meeting's invitees and requested meeting time. Subsequently, the best room is calculated and booked.

In another embodiment, the system may employ an "Alert" mechanism by determining inhibitors to travel using existin...