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System and Method to electronically chair Multi Agenda item e-Meetings

IP.com Disclosure Number: IPCOM000227932D
Publication Date: 2013-May-29
Document File: 2 page(s) / 37K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed are a method, system, and program product for deploying an application that uses a dynamic content controller tool in a computer system to manage a meeting, including an agenda and scheduled presentations. The tool dynamically assigns weights of priority and appropriate time allotments for agenda items. The tool is available to both meeting attendees and the chairperson. It enables meeting knowledge to surface and be kept up to date in real time, allowing users (as a glance) to infer the point in time of the agenda and the current time remaining for a specific topic or the entire meeting.

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System and Method to electronically chair Multi Agenda item e -

When an e-meeting (or conference call) has many participants, the agenda is likely to have many items. To allow everyone to participate in the time provided, it might be necessary for participants to make brief status reports rather than engage in complex conversation. However, this is often difficult to manage, as some items require more time to explain than others do, items have varying levels of priority, discussions digress, etc. The meeting facilitator is forced to watch the clock and interrupt the meeting to remind participants of the remaining agenda items and time for the meeting .

State-of-the-art systems and methods in electronic chairing of meetings do not enable the chairperson to dynamically control a meeting with a large number of agenda items and update the agenda in real-time depending on the importance of a specific agenda item.

A method is needed to proactively assign time segment to agenda items based on the topic or level of priority, as well as adjust the time segments in real time as the meeting progresses.

The invention is a meeting agenda management solution , or dynamic content controller tool, which is available to both meeting attendees and the chairperson . The novel contribution is a method that enables meeting knowledge to surface and be kept up to date in real time and allows users (as a glance) to infer the point in time of the agenda and the current time remaining for a specific topic or the entire meeting .

The inventive step is the application of project status repositories to weight agenda items for multi-party e-meetings, to store agenda subjects and timings to refine weights for agenda items, and to allocate these weights as meeting times for agenda -driven meetings. The invented system has the ability to dynamically reallocate agenda times

when agenda items extend or do not use the allotted time . A secondary inventive steps

is to aggregate a set of visual cues to ensure that both the chairperson and presenters are aware of current meeting status and remaining time of agenda items .

The invention incorporates a dynamic content controller tool for use in a computer system. The dynamic content controller tool manages a meeting , including an agenda and scheduled presentations. The tool comprises a trigger event rules repository configured to store a plurality of predetermined trigger rules . A monitoring system is

configured to continuously monitor the meeting for conditions set forth in the plurality of predetermined trigger rules. The monitoring system comprises logic that compares observed conditions to the plurality of predetermined trigger rules in the tri...